Mayoralty Officer

Mayoralty Officer

Bexley

18/hr

Start date: ASAP

Full Time: Mon - Fri - 36/hrs a week

Main purpose of the job:

• Provide a full Personal Assistant service to the Mayoralty.
• Organise and maintain the official Mayoral diary, ensuring that any invitations received by the Mayoralty are correctly and appropriately responded to.
• Organise and deliver fundraising events and other activities in support of the Mayor's Charity Appeal and support the Members' Services Manager and Scrutiny Lead in the planning and delivery of key civic and ceremonial events.
• The role may require very occasional evening/weekend working and there will be flexibility within the working week to accommodate this as necessary.

Main Duties and Responsibilities:

* Acting as the Mayor's first point of contact and providing assistance to support the Mayor in fulfilling their civic role.

* Managing the Mayor's Office inbox, prioritising the most important and/or urgent messages and forwarding others on where necessary and ensuring all invitations and correspondence received by the Mayoralty are promptly and accurately responded to.

* Managing and maintaining the Mayor's diary. This includes scheduling appointments and engagements, working with the Mayoral Chauffeur to arrange transport and any other logistics, and ensuring that the Mayor has all the information they need in advance of any events they attend.

* Preparing and circulating the Mayor and Deputy Mayor's weekly schedule of events and engagements and liaising with external organisations where necessary.

Experience:

• Experience of providing personal administrative support to an individual or team.
• Examples of event organisation and delivery either in personal or professional capacity.
• Experience of working within a Local Authority.