Conveyancing Secretary

gap personnel are hiring on behalf of their client for a Conveyancing Secretary to work in Bideford, Devon. Working Hours: Full-time, 9.00 AM - 5:00 PM, Monday to Friday. Salary: Circa £25,000 per annum. Our client is a reputable law firm based in Devon that is committed to providing exceptional legal services to our clients. They are looking for a professional and friendly Conveyancing Secretary to join their team. Key Responsibilities: 

1. To manage files to Lexcel/CQS Standard at all times.  Effectively maintaining and managing housekeeping of your file management including accurate use of our case management system in accordance with the firm’s procedures. 
2. Using a variety of software to support our case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts.
3. Diary management, together with booking appointments/meetings. Attending meetings where necessary and assist in note taking.  Creating, photocopying and printing of documents.
4. Participation in marketing activities, whether on a firm-wide, departmental or office basis.
5. Financial control, with particular regard to cash-flow control through collection of monies on account and billing procedures. Ensuring prompt closure of files at completion with ledgers nil balanced and activation of feedback/review request with Review Solicitors
6. Meeting all deadlines within the specified timeframes and ensuring prompt response to telephone calls with accurate notes taken and recorded and passed to the appropriate staff member without delay.

Requirements:To provide both clerical and administrative support to fee earners, either as part of a team or individually.  The role plays a vital part in the administration and smooth running of the business.Benefits:

• Competitive salary of circa £25,000 per annum
• Opportunities for professional development
• Friendly and supportive working environment
• 25 days annual leave + 8 bank holidays