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Success Recruit are currently working with an established family run construction business based near Billericay in Essex seeking a full time Office and Invoicing Administrator to support the Office Manager and team in a fast-paced busy environment. This position will suit someone who has proven experience with general administration, knowledge of accounts and sales order processing alongside a friendly customer service manner and initiative.
The successful Office & Invoicing Administrator will be expected to:
- Have confident, professional communication skills with a desire to problem solve where required
- Able to demonstrate self-motivation and efficiency with an ability to multi-task, meeting deadlines
- Have a good knowledge level in Excel and other Microsoft platforms
The successful Office & Invoicing Administrator will be rewarded with:
- Friendly, passionate & supportive working environment
- Free onsite parking
- Enrolment into a Company Health Scheme after successful probation
Job Description:
The purpose of the Office & Invoicing Administrator is to proactively support this busy and growing business allowing the office manager to effectively work at a more strategic level within the business, supporting with all general administration and building strong relationships with engineers/clients daily.
Duties to include but not limited to:
- Answering the telephone and dealing with enquiries
- Managing a busy inbox on the Company system responding and prioritising appropriately
- Collecting and organising timesheets for engineers in a timely manner working to deadlines
- Obtaining receipts, recording expenses & checking against credit cards
- Updating excel spreadsheets with job orders
- Updating engineer diaries and managing workloads
- Ensuring company vehicle logs are maintained, when required
- Typing up quotes and sending via email
- Invoicing, Sales & Purchase Ledger
- Supporting with accounts alongside office manager when required
- Providing general administrative support ensuring operational processes are efficiently maintained and supported
This is an excellent opportunity for someone who enjoys working within a happy environment in a varied and busy role, alongside a desire to build and maintain excellent relationships with engineers, clients, and team within a construction environment. Previous experience working in a small, but busy accounts / administration environment is an advantage as no day is the same.
Hours: 9am - 5pm Mon to Fri - flexibility around these core hours could be workable for the right person
Salary: £25k - £28k per annum DOE
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Dear Job seeker! We value your application however we are unable to respond to everyone directly due to high volumes we receive. Please be assured though that we will review your CV and should we believe you meet the experience needed for this vacancy one of the team at Success Recruit will be in touch very shortly!
In the meantime, we wish you all the best in your new job search and finding a position you will be happy long term within.
