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Fleet and Facilities Co-Ordinator
South Nottingham
Up to 29,000 DOE
Are you a proactive and detail-oriented professional who enjoys juggling multiple responsibilities? We're looking for a Fleet and Facilities Co-Ordinator to join our client's award-winning team and help ensure operations run smoothly and efficiently.
Description of the role:
- Overseeing a fleet of 20 company vehicles, including managing fuel cards, insurance, and resolving any fines or charges.
- Coordinating vehicle repairs and providing support to company car drivers in case of breakdowns.
- Ensuring the office is fully operational by managing services like fire and intruder alarms, air conditioning, and CCTV.
- Negotiating cost-effective contracts and renewals for utilities and maintenance services.
- Taking on the responsibility of acting as the company's Health and Safety representative.
- Assisting other teams during absences by arranging travel, placing orders, and liaising with external IT providers.
- Analysing data on fleet fuel usage and other expenses to identify savings and efficiencies.
- Working closely with the finance team to ensure accurate expense processing and approvals.
- Supporting budget preparation and monitoring throughout the year to keep spending on track.
About you:
- Strong administrative skills with the ability to handle complex tasks independently.
- Advanced Excel knowledge, particularly for managing data and producing reports.
- Exceptional attention to detail and the ability to spot errors and discrepancies.
- A confident communicator who can collaborate effectively with different teams.
- Organised and capable of prioritising a diverse workload efficiently.
Additional Information/Benefits:
- Flexible hybrid working arrangement: 3 days in the office, 2 days at home
- Company bonus scheme.
- Opportunities for professional growth with annual performance and salary reviews.
This is a varied position where you'll take ownership of managing vehicle fleet, overseeing office facilities, and collaborating with colleagues across different departments. If you're organised, enjoy problem-solving, and have excellent communication skills, this could be the role for you.
