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Job title: Document Controller
Location: Birmingham/Manchester/London
Start Date: Asap
End date: 12 months
Hours per week: 40 hrs
Max Number of days: with 3 days at client office
Key tasks & Responsibilities:
Responsible for controlling the numbering, filing, sorting, and retrieving of electronically stored documentation produced by project teams
Ensure identification of documents and compliance with standard templates and formats
Perform quality and compliance checks on all documentation before issuing
Register and maintain documents in the Electronic Document Management Systems
Responsible for maintaining document registers and trackers
Ensure external engineering contractors follow the standard, procedures work instructions and specifications
Liaise with and distribute project related information with all levels of the project team and external parties
Prepare ad-hoc reports on projects when required
Manage project files from project start to close out
Manage transmittal of information between Company and Contractor and project and other company organisations ensuring appropriate database/log entries for tracking purposes
Ability to work accurately and efficiently.
Undertake Document Control trainings as and when required
Ad-hock Administrative duties
Essential Requirements
6 to 8 years relevant experience in a similar role in Document control and record management
Possess good knowledge in document control and management processes
Systematic and able to work under pressure
Must be able to communicate confidently in both written and spoken English.
Good knowledge of MS Office applications (Excel, Words, PowerPoint, Teams, SharePoint)
Good working knowledge Electronic Document Management System (EDMS) such as ProjectWise, AssetWise, Business Collaborator and others
Adaptable to change
Good attention to detail
The ability to multitask
Highly organised
Able to work independently as well as in a team
Experience/working knowledge of the following platforms:
ProjectWise
eB (Enterprise Bridge) AssetWise
Business Collaborator
SharePoint Advanced level
MS Teams
MC Office Advanced (Word, Excel)
