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This Office Co-ordinator position is working alongside the office manager of an industry leading professional services firm, full time in the office for a 15 Month FTC.
Client Details
Our client is an industry leading global intellectual property firm based in Birmingham, recruiting for an Office Co-Ordinator to join them on a full time basis for a fixed term contract of 15 Months.
Description
- Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
- Meet and greet clients and/or colleagues from other offices
- Maintain diary booking service for meeting rooms
- Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture etc., preparing drinks facilities)
- Assist with office inductions; preparing packs and being involved in first day welcome to the office process.
- Assist staff with meeting room / hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes and answering general queries, in conjunction with the Office Manager.
- Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules
- Prepare daily post and courier items ready for collection.
- Ensure franking machine is maintained and topped up with funds as required
- Liaise with building management on office/maintenance issues; Assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work
- Maintain stationery and catering supplies and re order as required
- Assist with planned office move to new premises in March 2025.
Undertake additional duties as directed by the Office Manager including providing cover during annual leave
Profile
- Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
- Previous reception role experience
- Good interpersonal and communication skills- both written and verbal
- Methodical with excellent attention to detail
- Excellent organisational skills and can-do attitude
- Good interpersonal and communication skills
- Self-motivated and able to work as part of a team
- Good organisation and prioritisation skills
- Able to demonstrate initiative and be proactive at all times
- Willing to train as a Fire Marshall and first aider
- A strong hospitality or retail background
Job Offer
Benefits for an Office Co-Ordinator
- Salary dependant on experience
- 26 days' annual holiday, plus statutory holidays
- Contributory pension scheme
- Life assurance
- Private medical insurance (after 12 months)
- Permanent health insurance (after 12 months)
