Personal Assistant

EP Group -Personal Assistant

EP Group is an award winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic based packaging products selling to many of the world’s largest retailers including Marks & Spencer, Amazon, Tesco and Starbucks.

Personal Assistant

Role Purpose: To provide administration and daily support to the Managing Director and Director based onsite at Yardley.

As a growing business, this is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner.

Key Accountabilities - Personal Assistant:

• Diary and strict time management
• Email management, including dictation
• Proactively formulate responses to emails on their behalf where possible
• Arranging meetings, calls and video calls between the Director and internal staff and external parties
• Regular international travel arrangements, including flight, train and hotel bookings
• Hospitality arrangements, including drinks for Directors and all visitors and daily hot lunch preparation
• Arranging medical appointments as and when required for the Director and other family members
• Recognizing business critical matters and raising them immediately with the relevant personnel
• Maintaining files; hard and soft copies
• Preparation and typing up of documents
• Arrangement of secure document sending and tracking
• Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested
• Post handling
• Making credit card payments as and when requested
• Obtaining and filing credit card and pro forma payment receipts
• General filing, record keeping and note taking as and when required
• Providing holiday and absence cover for up to 3 other Personal Assistants
• Other ad hoc tasks as requested by the Directors and Shareholders

Essential Experience / Special requirements - Personal Assistant:

• Experience of supporting at Director / Shareholder level
• Experience of Office 365
• Keen attention to detail
• Discreet and confidential approach
• Ability to manage multiple tasks at any one time
• Confident, enthusiastic and positive personality