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Job Title: Personal AssistantType of Business: Public Sector OrganisationLocation: Birmingham (B1) with hybrid working availableHourly Rate : £11.95 to £15.73Hours: Part time Monday to Friday, mornings or school hoursStart Date: Immediately availableLength of Contract: 8 to 12 weeksGi Group are now seeking to appoint a temporary Personal Assistant to our Public Sector client based in central Birmingham. Reporting to the Regional Director, the Personal Assistant will provide daily administrative and diary support and management of both the Regional Director and Head of Region.Main Duties and Responsibilities of the Personal Assistant
- Pro-active diary management and forward planning.
- Ensuring that regular and adhoc internal and external meetings and site visits are scheduled and organised effectively,
- Inbox and correspondence management where required, including identifying and communicating urgent actions.
- Coordinating office facilities, room bookings, meeting papers, correspondence, catering, business travel and accommodation arrangements as required.
- Drafting agendas, circulating papers, taking minutes and monitoring/contributing to the relevant teams chats where appropriate.
Experience and Knowledge
- Able to intelligently assess and anticipate needs.
- Proven experience as a Personal Assistant or in a similiar role.
- Experience of dealing with confidential information with discretion, tact and sensitivity.
- A high standard of accuracy and attention to detail.
- Proven experience of pro-actively managing complex and changing diaries.
- Proven ability to work effectively under pressure, juggle conflicting demands and manage multiple tasks.
- Excellent IT skills, including advanced knowledge of MS Office applications (Word, Excel, PowerPoint and Outlook 365), setting up/managing physical and virtual meetings (Teams or similar).
GI Group are an equal opportunities employer who demonstrate respect for diversity and adhere to all applicable legislation, encouraging equal opportunities in recruitment, and establishing working practices to safeguard against prejudice. Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities, please contact us on Hiring Contact: Joanne SmithAgency: GI Group RecruitmentIf you would like any further information about any vacancies before applying, please feel free to contact
Should you require any support or assistance, please contact your local Gi Group office.
Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.
Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.
We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.
