Legal Secretary to join our dynamic team in Birmingham. Our Clinent offers a range of benefits, including flexible working arrangements, professional development opportunities, and have a strong emphasis on work-life balance.

Must have experience of working in a Soliceters practice.

What we are looking for:

We are seeking a proactive and highly motivated Legal Secretary to join our thriving legal team. The successful candidate will not only provide exceptional administrative support but also demonstrate initiative, problem-solving skills, and a willingness to take ownership of their work.

Key Responsibilities:

Proactive Client Support:

Greet and welcome clients warmly, ensuring a positive first impression.
Handle client enquiries efficiently and effectively, building strong client relationships.
Manage reception, meeting rooms and provide refreshments.

Streamlining Operations:

Streamline administrative processes, identifying areas for improvement and implementing efficient solutions.
Proactively manage fee-earner diaries, ensuring schedules are optimised and appointments are effectively coordinated.
Manage reception and office supplies as needed.

High-Quality Support:

Prepare accurate and professional legal documents, including letters, reports, and bundles.
Maintain meticulous records and ensure all files are accurately and securely managed.
Dealing with incoming/outgoing post including going to the post office and or Court.
Preparing invoices and taking payments.

Teamwork & Collaboration:

Collaborate effectively with legal professionals and colleagues across departments.
Share knowledge and best practices within the team.

Initiative & Problem-Solving:

Identify and resolve administrative challenges independently.
Proactively seek solutions to improve efficiency and workflow within the department.

Essential Skills & Experience:

Proven experience as a Legal Secretary or in a similar administrative role within a law firm.

Excellent communication and interpersonal skills with a strong client focus.
Highly organised and efficient with strong time-management and prioritisation skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Meticulous attention to detail and a high level of accuracy.
A proactive and results-oriented approach to work.
Ability to work independently and as part of a high-performing team.

Desirable Skills & Experience:

Experience with legal case management software.
Knowledge of legal terminology and procedures.
Experience working in a fast-paced and demanding environment.

Benefits

Competitive Salaries & Benefits

Hybrid Working
Company Pension
Opportunities for Professional Growth
Supportive Team Culture
Cutting-edge Technology

If you’re looking for a new opportunity we’d love to hear from you. Apply now to take the next step in your career!