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- Providing administrative support in a complex team environment
- Coordinating complex senior-level internal and external meetings and conference calls
- Handling a high volume of phone calls and interacting with high-level business leaders professionally and effectively
- Supporting internal and external managers or clients
- Responding to and following up on client requests
- Maintaining complex and highly detailed calendars, prioritising meeting requests, and coordinating related logistics
- Coordinating extensive domestic and international travel arrangements and processing expense reports
- Preparing and distributing divisional correspondence, memos, letters, reports, or other requested documents
- Maintaining a strong understanding of firm policies and independently handling certain issues
- Managing monthly invoices and arranging payments
- Onboarding new hires, processing employee transfers, terminations, and related documentation
- Participating in general administrative duties, including copying, filing, faxing, and archiving, as well as ad-hoc projects, committees, or group events
- Ordering and maintaining a well-stocked inventory of office supplies
- Minimum 3 years’ experience as an assistant
- Strong organisational skills, providing high quality output with high attention to detail.
- Self-starter with ability to anticipate and solve problems quickly and efficiently.
- Excellent interpersonal and communication skills.
- Strong knowledge of general business, corporate and government cultures.
- Ability to handle highly sensitive, confidential, and non-routine information.
- Demonstrated dependability and sense of urgency about getting results.
- Comfortable working with people at all organizational levels.
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
- Excellent judgment; independent thinker and resourceful.
- Team player with a positive attitude.
