We’re growing and want you to be a part of our journey.

Executive Secretary / Office Manager - part time

We are looking to hire an Executive Secretary / Office Manager with exceptional administrative and office management skills to join us in early January 2025.

This is a part-time, job share for 2 days a week - Thursday and Friday and is based in our Birmingham city centre office.

Role Responsibilities

Office management responsibilities to support the day-to-day office operation and local health and safety co-ordination, including external contractors.
Local health and safety coordination for contractors, colleagues and guests.
Some diary management for local Partners (organising meetings - particularly where multiple attendees and combination of internal/external, room bookings, travel organising etc).
Liaising with external office management/ reception staff, cleaners, post, couriers, external caterers/events teams where appropriate.
Operate and maintain office equipment.
Compile, proofread and revise drafts of documents and reports.
Prepare reports, presentations and correspondence accurately and swiftly.
Answer and screen telephone calls, and respond to emails, messages and other correspondence.
Support Business Development campaigns and sales meetings.
Organise the office layout and manage the process for ordering stationery and equipment.
Professionally greet and receive guests and clients and visitors and ensure their experience is pleasant and professional.
Ensure efficient and effective administrative information and assistance.

Experience Required

Previous experience in an executive support role.
Methodical thinker.
Thorough understanding of clerical and secretarial principles.
Fantastic organisational skills.
Detail oriented.
Ability to work under pressure and meet deadlines.
Excellent written and verbal communication skills.
Proficient in Microsoft Office, especially Word, Powerpoint and Excel.

Demonstrated Commitment to our Core Purpose

Power in Partnership: We work in partnership with our clients & each other - building open and trusted relationships. Working together allows us to deliver the best for our clients.
Future Focus: We want to push our industry forward by solving problems in better ways that benefit both our clients & society.
Strength in Difference: We work with diverse perspectives to find better solutions. Working with differences makes us stronger.
People First: We recognise that pensions is a people business. People are the source of Isio’s expertise and it is people’s lives that we affect through our advice.

What we offer you

Isio is a people business, and we’re committed to helping our great colleagues gain a wide variety of experience, significant development opportunities and progression through the business. The variety of work that’ll be available to you will enable you to do this.

On top, we also offer:

A competitive remuneration package, including a bonus scheme.
A defined contribution pension scheme.
Life insurance.
Healthcare benefits.
Income protection benefits.
25 days annual leave pro-rata (plus bank holidays) as standard with the option to purchase additional days of holiday. As well as two additional 'Company’ days - a celebration day for your birthday and an extra day over Christmas.
Corporate Social Responsibility (CSR) allowance
Flexible working opportunities.
A flexible benefits package.
Internal development programmes including (technical and non-technical) training support and mentor programmes.
Where required study support including study days, materials and exam entry support.

Isio Group is an equal opportunities employer and we welcome applications from all suitably qualified candidates.