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Robert Half is recruiting for a Office Coordinator to join a creative based business in Birmingham City Centre.
Role
In your role as Office Co-ordinator, you will work within the support team. Your principal role will be to support the Office Manager by undertaking a variety of administrative, operational, and coordination tasks to help the business operate efficiently.
Key Responsibilities
Administrative Duties
- Answering telephone calls and transferring as necessary
- Keep the staff telephone list updated
- Maintain and manage the info email account, forwarding and responding as appropriate
- Assist with meeting room and desk booking system
- Liaise with Team Leads to update the Client List and ensure all client contact details are maintained in Rapport
- Assisting in maintaining Employee Records
- Updating the company calendar with approved annual leave and events
- Updating the internal HUB with events, news, and protocols
- Assist with scheduling of staff appraisals
- Collect post from reception and distribute as necessary
- Take any outgoing post to the Post Office
- Chase deliveries and returns
- Maintaining staff training records
- Arrange staff first aid and fire marshal training as appropriate, ensuring records are maintained
- Book online DSE and Manual Handling courses for all new starters
- Organise, circulate, and arrange delivery of staff birthday and milestone cards
- Arrange purchase of gifts for leavers and 1st-year anniversaries
- Maintain database of appointment documents and ensure electronic versions of all documents are saved by checking DocuSign regularly
- Photocopying and scanning
- Assist with booking hire cars, train tickets, flights, and hotels
- Assist with staff social events, researching and booking
- Assist with arranging study tours, researching and booking
IT
- Assist in the resolution of IT issues
- Maintain inventory of staff and office equipment
Facilities
- Ensure kitchen, stationery, and office supplies are replenished
- Load and unload dishwasher
- Keep kitchen and office tidy, with meeting rooms cleared and prepared after each call/meeting
- Order lunches for CPDs and management meetings
- Purchase daily milk and fruit
- Maintain office plants and water regularly
Ad Hoc Duties
- Provide cover for Office Manager when absent
- Assist with updating Health and Safety documents and information
- Assist Office Manager and Directors as required
- Act as the point of contact for staff
Benefits
- Up to £25k
- 24 days Annual leave
- Great office location in the city centre with free gym and fitness classes
- Regular social events
Let me know if you need further adjustments!
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice.
