Records Manager

Reed

Posted 10 hours ago, valid for 3 days

Birmingham, West Midlands B27 6QS, England

£13 per hour

Part Time

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Sonic Summary

The Records Management Assistant position is a full-time, temporary role based in Birmingham B2, lasting 3-6 months.
The salary for this position is £13 per hour, and candidates are expected to have previous experience in records management or HR.
Key responsibilities include reviewing paper and electronic personnel records, eliminating duplicates, and ensuring compliance with the Records Retention Schedule.
The role requires keen attention to detail, understanding of relevant legislation, and the ability to manage workloads independently while collaborating with various teams.
Candidates should possess effective communication skills, proficiency in IT systems, and a commitment to confidentiality and high standards.

Records Management Assistant

Job Type: Full-time, Temporary 3-6 months
Location: Birmingham B2
Salary: £13 per hour

We are seeking a meticulous and dedicated Records Management Assistant to support our People Services Team and Records Manager. This role involves reviewing both paper and electronic personnel records in line with our Records Retention Schedule. Reporting to the Head of Information Compliance, you will play a crucial role in maintaining the integrity and compliance of our records management system.

Day to Day of the Role:

Review paper personnel records, compare with electronic records, and eliminate duplicates.
Scan and integrate retained information into the electronic filing system.
Review aged electronic personnel records to identify and delete records past their retention period.
Manage your workload independently, with guidance from the Records Manager, to prioritise tasks and ensure the timely completion of the project.
Collaborate with the Records Manager, Head of Information Compliance, Data Protection Officer, and the People Services Team.

Required Skills & Qualifications:

Keen attention to detail and accuracy.
Understanding of obligations under relevant legislation (Data Protection Act, HR regulations, Limitation Act) and their application to records management.
Ability to follow prescribed guidance and frameworks.
Commitment to high standards and meeting deadlines.
Confidential handling of sensitive personal information.
Independent work ethic with good judgement for seeking support when necessary.
Effective communication skills, both orally and in writing.
Proficiency in IT, particularly in navigating electronic storage and retrieval systems.
Strong interpersonal and administrative skills.

Desirable:

Previous experience in records management or HR.

Our Ways of Working:

Outcome-focused with a consumer-centric approach.
Open to feedback, continuous improvement, and innovative working methods.
Respectful and collaborative team environment.
Clear communication and a commitment to understanding.
Contributing to making the Commission an excellent workplace.

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