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- Handle incoming calls and respond to charity-related inquiries with professionalism.
- Manage the charity's inbox, ensuring timely, courteous, and accurate communication.
- Oversee back-office administration for events, including sending invitations, tracking RSVPs, and providing regular updates.
- Maintain a current and comprehensive contact database for Trustees, Patrons, volunteers, partner organisations, and contributors.
- Manage the grants process, including receiving and organising applications, coordinating assessment meetings, and keeping accurate records.
- Arrange Trustee and fundraising meetings, distributing agendas/documents at least 7 days in advance, and attend meetings to take detailed minutes.
- Provide general clerical support, including drafting letters and preparing reports.
- Possesses excellent administrative and organizational skills with a high level of attention to detail.
- Computer savvy, with the ability to quickly adapt to new software and systems.
- Strong written skills for drafting documents and taking meeting minutes.
- Great verbal communication and interpersonal abilities.
- Able to work independently with minimal supervision when required.
- Familiarity with social media platforms for posting updates and events, or willingness to flag tasks to the team.
- Experience with platforms like Ticketmaster or Eventbrite for booking and managing event attendance is a plus. The Part Time PA will be able to work 21 - 25 hours per week and be flexible with days needed for the charity events. Interested to know more? Please contact Hayley Whitehead at Pertemps Birmingham Hagley Court for further information!
