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Office Manager required for a great team based in the heart of Bishop’s Stortford.
This is a 9-12 month maternity contract, with the responsibility of coordinating the facilities, reception and Health & Safety requirements for our clients UK offices (mainly Bishop's Stortford).
This will include:
- Manning the reception desk, answering the telephone and dealing with enquiries and requests appropriately.
- Ensuring the meeting rooms are 'meeting ready’ and assisting with the catering of meetings as required.
- Manage co-working spaces for the UK and EMEA locations.
- Meet and greet all visiting members of staff and external visitors.
- Manage all inward and outbound deliveries, including UPS collections.
- Ensure that all UK offices are stocked with beverages and food at all times.
- Ordering and stock control of office supplies.
- Organising all team and company events including but not limited to team building, Christmas Parties, Summer Bar BQ’s, Wonderful Wednesday’s, long service award lunches and ordering and distributing awards.
- Other ad hoc duties as required, including ad-hoc secretarial duties for staff.
- Manage, support and be the first point of contact for the Parkalot system.
- Ensuring UK Health and Safety policies and procedures, and facilities policies and procedures are adhered to.
- Participate in preparing site specific risk assessment, utilising the risk assessment tool with assistance from third party providers.
- Support and facilitate delivery of H&S programmes, ensuring compliance standards are adhered to.
- Overseeing and agreeing contracts and liaising with providers for services including but not exclusive to parking, cleaning, catering with the support of the Director, HR Business Partners.
- Providing a first point of contact for all UK staff on facilities and Health and Safety matters.
- Ensuring basic facilities, such as water and heating, are reviewed and maintained.
- Work with third party providers to ensure facilities meet government regulations and environmental, health and safety standards.
- Overseeing building projects, renovations or refurbishments.
- Manage the H&S system (currently Citation).
- Co-ordinating office moves.
- Support the HR and Finance departments as well as Senior Management with all facilities matters.
- Assist the field marketing team in mailing of event collaterals and materials.
The successful candidate will need:
- Experience in a similar office-based role, ideally in a position that involves coordination and supporting the day to day running of a business.
- Knowledge of Microsoft office package including Word and Excel.
- Good communication, organization, problem-solving & customer service skills are vital.
- Self-motivated & professional.
- Ability to balance your workload, make decisions, and see a task through to completion.
- The ability to lead and manage projects.
- High attention to detail, but also the ability to see the implications for the bigger picture.
- Good time management.
- NEBOSH Qualified/Certified would be a bonus but is not essential.
In return, our client will be offering a salary of £25,000 - £30,000 (depending on experience), with working hours of 9am - 5pm (Monday - Friday).
Please also be aware that this will be a fully office-based position, with an ideal start date of 20th January (potentially sooner if circumstances allow).
Apply today for more info!
