Admin Assistant

Admin Assistant - Administrative Support

Location: Blackpool, LancashireSalary: Up to £25k DOEHours: 37.5 hours per week, Monday to Friday AM to PMTemporary to Permanent opportunity - 3 month probation

Are you a highly organised and professional individual looking to provide exceptional support in a busy office environment? Join our clients team as an Admin Assistant and play a crucial role in ensuring smooth operations and high-quality service delivery. You must have an interest or passion in working within a rewarding industries such as the Care and Charity Sectors

Key Responsibilities of the Admin Assistant:

• Provide a high level of professional support to the service, planning and prioritising a varied workload.
• Handle information of a confidential nature with the highest standards of professionalism, discretion, and confidentiality.
• Demonstrate excellent communication skills, both verbal and written, liaising professionally with service users, staff, and external stakeholders.
• Check and respond to emails, prioritising and responding accordingly.
• Create and update spreadsheets, graphs, and reports to share with board members and the Executive Team.
• Gather weekly reports and collate data for analysis.
• Answer phone calls, ensuring messages are recorded and passed on to relevant individuals.
• Respond to urgent queries, concerns, or complaints professionally.
• Manage diaries and prioritise appointments.
• Plan and prepare relevant records and reports for meetings.
• Maintain accurate records, including updating regular staffing spreadsheets and central records and databases.
• Send invites to meetings, investigations, and disciplinary meetings.
• Take verbatim minutes and write outcome letters.
• Work as part of the team at the office.
• Collate information for contract management purposes, CQC inspections, and compile professional reports and action plans.

The Key Requirements of the Admin Assistant:

• Provide a point of contact for internal and external enquiries, acting as a filter for the management team.
• A want to support others and work in a rewarding industry.
• Organise meetings and events, including booking rooms/venues and distributing agendas and minutes.
• Ensure prompt and efficient distribution of written and electronic mail, disseminating information to key staff and following up on important matters.
• Minute meetings as required, maintaining confidentiality at all times.
• Liaise with senior officers on highly sensitive and confidential matters.
• Assist and support the team in planning and delivering corporate events, projects, and activities.
• Develop and maintain efficient office systems, data collection, and management processes.
• Organise the approval of time sheets, overtime, and expense claims for senior staff.
• Take a proactive approach to gaining knowledge and understanding of agency policies, management, and governance structures.
• Travel to various services to assist with specific pieces of work as required.

If you are interested in the role, and want to know more, please apply or contact us for more information.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age