Personal Assistant

Venn Group are currently partnered with a healthcare organisation in the North Yorkshire area who urgently require a fulltime Personal Assistant on a contract basis.

• Organise venues for meetings, on behalf of the Directors, as necessary, together with any required resources
• Participate in suitable staff development, appraisal and training opportunities, as appropriate, including planning, seeking and maintaining personal Continuous Professional Development (CPD) and mandatory training requirements.
• Maintain departmental filing systems
• Develop and maintain a network of key relationships, both internal and external
• Support the Directors and PA to Directors in organising and coordinating meetings as required, including arranging meetings, drafting agendas, preparing and circulating papers, taking minutes and maintaining reporting schedules.
• Manage and forward plan diary commitments to ensure the optimal, most effective use, of each Directors time and will resolve conflicting demands.
• Provide a full effective and confidential personal assistant service to the Directors to help maintain the smooth running of the organisation.
• Prepare presentations, reports and formal correspondence on behalf of Directors, as required. To include carrying out word processing, typing and audio typing as appropriate, ensuring that all correspondence is produced to a high standard.
• Prepare agendas and attend and minute meetings as required and ensure that the related action plans are prepared and updated with reported progress against each action.
• Manage the emails for the designated directors, ensuring briefings and follow up actions take place and deadlines are met.
• Answer telephones, taking and forwarding messages and ensuring that all telephone callers receive a prompt, courteous, informed response.
• Receive, allocate, prioritise and dispatch both internal and external Executive departmental mail and ensure that any outgoing mail is handled in accordance with the relevant operational procedure.
• Process admin related invoices for the executive department and deal with any related invoice queries.
• Undertake ad hoc projects as directed and provide support for specific project work as required.
• Attend and contribute to the relevant divisional and admin team meetings.

To apply for this role or to find out about other Corporate Service roles, please contact Eoin McCurdy or Heather Jackson on or / .