Administrative Support Assistant - Security Focus

Administrative Support Assistant - Security Focus
Location: UKAEA, Culham,

About the Role:
Are you a detail-oriented professional with a knack for administrative excellence and a commitment to security? UKAEA is seeking an Administrative Support Assistant Level 2 to join our Accommodation & Administration team within the Buildings & Estates Management Department. This role is crucial for maintaining security protocols and managing personnel access effectively.
In this position, you will provide essential support in managing security passes, handling security clearances, and assisting with access control systems, all while ensuring the confidentiality and integrity of sensitive information.

Key Responsibilities:
* Security Pass Management:
* Issue security passes to eligible staff, including:
* Checking applications and entering data into systems.
* Verifying IDs, photographing applicants, and issuing passes.
* Completing associated administrative tasks and filing.
* Manage the leaver process, including the collection of passes and updating records.
* Oversee the renewal of passes before expiration, including identifying eligible staff and confirming renewal needs with management.
* Provide guidance on pass-related queries from staff.
* Security Checks and Clearances:
* Administer Basic Personnel Security Standard processes:
* Collaborate with the Security team to identify staff for security checks.
* Enter applicant details into the system operated by an outsourced provider.
* Notify candidates of expected communications from the provider and monitor application progress.
* Follow up with candidates to ensure timely submission of required documents.
* Review final reports, request additional information if necessary, and communicate with authorisers.
* Support National Security Vetting (NSV) Clearances and assist with general security administration.
* Access Control System:
* Assist with the Access Control System to manage and monitor entry and exit.
* General Support:
* Provide support to other components of the Accommodation & Administration team as needed, ensuring that these tasks do not interfere with primary responsibilities.
Qualifications:
* Proven administrative experience with a focus on security and confidentiality.
* Ability to achieve SC vetting clearance.
* Excellent organizational skills and ability to manage multiple tasks concurrently.
* Proactive and discrete, with a keen eye for detail and commitment to safeguarding sensitive information.
Why Join Us?
At UKAEA, you will be part of a world-leading team working at the cutting edge of fusion energy research. Your role will be vital in ensuring the security and smooth operation of our facilities, directly contributing to our mission of advancing sustainable energy solutions.
UKAEA is committed to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer.
Join UKAEA and be a part of a transformative journey in fusion energy. Apply today to make a difference!

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