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Overview:
This role serves as the focal point of contact, ensuring seamless administrative support and event coordination. The position demands strong organisational skills, attention to detail, and professionalism.
Key Responsibilities:
- Provide comprehensive administrative.
- Manage the diary, scheduling appointments and official engagements.
- Draft speeches and provide research and background notes for engagements.
- Ensure all information required for formal functions is obtained and accurately communicated.
- Maintain protocols, including the safe handling.
- Oversee media relations related events, drafting press releases and organizing photo calls.
- Act as the primary contact for inquiries, ensuring professional communication and coordination.
- Ensure that ceremonial events and civic functions, including welcoming VIPs, are planned and executed smoothly
- Events Coordinator
- Lead in the planning, coordination, and execution of events, ensuring successful implementation.
- Develop creative event themes and liaise with vendors, suppliers, and community stakeholders.
- Manage event logistics, including set-up, execution, and post-event clearances.
- Organise and participate in meetings related to event planning.
- Execute public relations and promotional campaigns using various media channels, including social media and press releases.
- Ensure effective budget management for events.
Administrative & General Duties
- Serve as front-of-house representative, assisting residents with inquiries and handling correspondence.
- Answer telephone calls and manage email communications.
- Update the social media pages, and official noticeboards.
- Assist in the production of newsletters
- Assist in the preparation of WTC meetings, including logging grant applications and ensuring documentation is in order.
- Attend and support outside regular office hours when necessary.
Key Skills & Qualifications:
- Strong administrative and organisational skills with the ability to manage multiple tasks effectively.
- Excellent written and verbal communication skills, including public relations experience.
- Proficiency in Microsoft Office Suite and experience managing social media accounts.
- Ability to work independently and collaboratively within a team.
- Experience in event planning and management.
- Knowledge of civic protocols and an ability to maintain a professional demeanor.
- Flexible and adaptable to working outside standard office hours as required.
