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Events Operations Coordinator
The role: We are seeking an organised and dynamic Event Operations Coordinator to join our team. Reporting to the Head of Operations, you will play a pivotal role in the planning, execution, and evaluation of our events. You’ll be part of a dedicated operations team of three and the wider events team of 15. While predominantly office-based between events, the role requires on-site management during live events, overseeing logistics and ensuring seamless delivery.
Key responsibilities:
- Develop comprehensive event plans, including timelines, budgets, and resource allocation.
- Coordinate logistics such as AV setup, transportation, accommodation, and staff rotas.
- Liaise with contractors and internal teams to meet all event requirements.
- Manage event budgets, track expenses, and negotiate contracts to maximise cost-effectiveness.
- Supervise on site event set-up and ensure smooth operations, troubleshooting issues as they arise.
- Manage and support event staff on-site, ensuring clear communication and efficient teamwork.
- Maintain accurate records and documentation related to events.
- Conduct post-event evaluations and gather feedback for continuous improvement.
- Oversee transportation logistics, including hire cars and work trucks, and maintain stock tracking.
- Provide administrative and logistical support to the Head of Operations.
Qualifications & skills:
- Full UK driving licence.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Excellent communication and interpersonal skills, capable of working in a fast-paced team environment.
- Proactive and detail-oriented mindset with strong problem-solving skills.
- Flexibility to travel and work away from home during events (accommodation and expenses provided).
- Proficiency in using event management tools or systems (e.g. Eventbrite, CRMs) is advantageous.
What we offer:
- Competitive salary based on experience.
- Opportunities for professional development and career progression.
- A supportive and collaborative work environment, with the chance to be part of some of the UK’s most exciting events.
- Accommodation and expenses covered during event travel.
- Employee benefits package, including access to exclusive discounts and resources.
