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We are looking for someone with a dynamic and professional approach, the ability for building strong relationships and managing complex schedules. Providing full and individual support to the Directors some of the key duties will be:
- Representing the organisation in a positive and professional way to both internal parties and external stakeholders.
- Understand the needs of the business and daily challenges faced by the Directors to build trust and provide a high standard of support.
- Complex diary management of senior diaries, able to alleviate meeting pressures and manage changing work conflicts.
- Ensure Directors are fully briefed and prepared for meetings and engagements.
- Coordinate complex travel itineraries, including national and International travel, while being mindful of budgets.
- Liaise with a wide range of stakeholders, including partners, regulatory bodies, and board members.
- Provide general office support, including processing expenses, raising purchase orders, and processing invoices.
- Proven extensive experience in complex diary management for C Suite/Board level members.
- Experience in minute/note taking, preparing meeting agendas and actions.
- Resilient, flexible, and responsive with a can-do approach.
- Excellent interpersonal skills and the ability to liaise effectively at all levels.
- High level of professionalism, confidentiality, and discretion.
- Ability to work on own initiative with a proactive approach.
- Excellent communication skills, both verbal and written.
- Strong relationship management skills.
- Advanced IT skills, including Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Efficient organisational skills with a high degree of accuracy.
- Ability to prioritise and work well under pressure.
- Ability to multi-task and manage tight deadlines.
- Flexibility to work additional/out of hours as necessary.
- Valid UK driving licence required for occasional travel to different work sites.
The organisation values its employees and offers competitive benefits as part of the role:
- Competitive salary
- Career Development opportunities
- Annual Performance bonus
- Attractive pension plan with up to 10% contribution
- Life Assurance plan
- 25 Days holiday + Extra wellness day and Bank Holidays
- Retail savings at many well known retail outlets
- Flexible Benefits able to choose from a variety of options
- Health and Wellness - Includes cycle to work scheme, discounts on gym memberships and online GP Services
- Hybrid working - 2-3 days working from home each week
