Bookkeeper & Operational Support

Overview

This is a new role with CVS and therefore will be a great opportunity for the right candidate to support developing the role / defining duties over coming months.

Duties

Conduct expenditure reviews to reduce unnecessary spend and minimise spend as needed.
Supporting in business strategies creating budgets and forecasting.
To provide administrative and bookkeeping support for the business.
Cashflow control and monitoring.
VAT and deferment account control.
Oversee and manage employee expenses with the Accounts Assistant.
Maintain the companys accountancy software systems and to ensure all client and supplier records are kept up to date.
Processing purchase invoices, identifying and rectifying discrepancies, effectively resolve queries, verify financial data for use in maintaining accounts payable records, and manage payment of invoices in a timely manner.
Assist in the management of accounts receivable, follow-up on overdue accounts, and processing of incoming payments.
Perform daily scheduled bank reconciliations, ensuring all transactions are accounted for and discrepancies are resolved in a timely manner.
Ensure company and personal compliance with accounting standards and business policies.
Assist in the preparation of monthly, quarterly, and annual financial reports, alongside Operations Director.
Working with and co-ordinating the sharing of data to external accountants to prepare management accounts.
Provide support during both internal and external audits, ensuring all documentation is accurate and readily available.
Maintain accurate financial records by entering data into accounting systems and verifying discrepancies. Implementing and maintaining quality control measures to enhance accuracy.

System / Operational Support;

Support role for both Managers and Directors.
Set up new suppliers and customers with required preauthorisation checks, negotiating optimal credit terms and conditions and maintaining an accurate and up-to-date registers.
Conduct continuous supplier control and performance monitoring, addressing any issues as they arise.
Support role to projects and operations by handling and executing the administrative and organisational tasks.
Assist with various projects, research, and tasks as required by the executive teams.
Purchase ordering for consumables.
Answer telephone calls and undertake the telephone system for accounts management.
To carry out other admin, accounts and project operations duties to cover sickness, holidays and busy periods.
Support with goods in / out control, including shipping items to suppliers, customers and sites.

Requirements of successful applicants;

Extensive experience in both Xero software, Microsoft Office and teams.
Strong record keeping skills.
Strong attention to detail, has methodical thinking and proactive time management skills.
Ability to handle confidential information.
Previous experience in similar roles.

If you are a meticulous Bookkeeper with a passion for numbers and accuracy, we invite you to apply for this exciting opportunity. PLEASE NOTE this role is 5 day a week in the office, however to support outside commitments we would be happy to discuss working hours within those days.