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Full time Office Administrator
Location: Brighton
Office based role
Hours: 9-5.30pm Monday to Friday
Starting salary: 27000
If you are looking for a busy Administration support role based in a regional Brighton office each day, this is the job for you! The role will be to perform a wide range of administrative and office support activities You will be a key member of the Brighton team ensuring the smooth and efficient operation of the office.
Key Responsibilities:
- Administrative Support: Typing of correspondence, reports, minutes, answering and filtering calls, preparing photo schedules, contract documents, updating spreadsheets, Organising and storing documents electronically, maintaining contact lists
- Project support: making outbound telephone calls to book appointments for the surveying team and answering resident queries
- Data entry: updating records and databases
- Diary Management: ensuring Outlook calendars are up to-date
- Health & Safety: conduct a weekly visual electrical inspection
- Bookkeeping: sub-consultant invoice approval process, oversee petty cash
- Office Supplies: Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations
- Suppliers: oversee third party contractors for the office including cleaners and electricians
- Quality Assurance: Amending and formatting documents whilst undertaking quality checks to ensure that all documentation is consistent, up-to-date and complies with the Practice administrative standards and style guide. This may include correspondence and documents and maintain spreadsheets and databases.
Key Skills
- Proficient with Microsoft suite
- Presentable and articulate communicator
- Previous administration and customer service experience
- Ability to work under own initiative
- High attention to detail
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
