Private Secretary to CEO - UK Regulator

Job summary

• Job title: Private Secretary to Chief Executive Officer
• Organisation: UK Regulator
• Contract type: Permanent
• Employment type: Full-time
• Salary: £67,253 and £74,725
• Working environment: Hybrid, 8 days per month in the office
• Location: Brighton
• Working hours:
• Annual leave: 25 days
• Pension: Civil Service pension
• Benefits include: discretionary bonus arrangements, access to performance related pay progression, flexible working, enhanced parental leave + more

Overview An organisation that protects the UK's workplace pensions is looking for a Private Secretary to support the CEO and help make workplace pensions work for savers

• Ensure the smooth and efficient running of the CEO's office, delivering the highest quality support to the CEO across their internal and external responsibilities.
• Delve into the substance of matters, meticulously verifying details to ensure accuracy and collaborate with the business to deliver well-crafted written papers and timely advice, particularly on intricate regulatory, operational, and policy matters.
• Identify potential issues that need to be brought to the attention of the CEO and help maintain positive working relationships with colleagues across the organisation
• Provide clear, concise and insightful written and verbal advice to the CEO, often on complex issues, making sure the business acts on the CEOs steers.

Duties and responsibilities

• Stakeholder and relationship management: Develop a strong and trusted relationship with key internal and external stakeholders, acting as a gatekeeper to the CEO for the business, anticipating where key decisions and pressure points may be in advance. Build relationships with counterparts and others at the Department for Work and Pensions, and HM Treasury as well as key regulatory partners such as the Financial Conduct Authority.
• Strategic advice: Provide clear, concise and insightful written and verbal background and advice to the CEO, and ensuring appropriate actions are taken internally in response to steers from the CEO, linking together relevant issues to make coherent strategic advice.
• Briefing and submissions: Commissioning briefing and submissions. Taking ownership of the production of advice and material, tactfully challenging where it is not of the appropriate quality and steering so it meets the CEOs needs.
• Process efficiency: Drive process efficiencies in the CEOs office's engagement with governance forums, making sure that actions and accountabilities are clear. Work autonomously to improve internal processes that means the CEO is well equipped to bring about change which protects, enhances and innovates in savers' interests.
• Project and portfolio management: Manage a portfolio of work autonomously to respond to multiple emerging issues, while continuing to ensure the CEO's strategic vision and priorities are delivered. Support the Chief of Staff as and when required on longer-term projects which deliver on the CEOs CEO's strategic intent.
• Administrative and meeting support: Support the Senior Executive Assistant and Executive Assistant as required in managing the CEOs day-to-day work and diary, and covering in their absence, including drafting emails to internal and senior external stakeholders, including Government, Schemes, trustees and employers. Attend in-person meetings with the CEO in Brighton, London and elsewhere, taking actions, following up and contributing to discussions when required.
• Leadership and culture: Lead visibly and help set the direction of the organisation. Support and challenge to where needed to get the best out of people and to build a culture that promotes equality, diversity and inclusion and empowers people to success. Ensure the CEO and Chair's steers on the development of Board and ExCo paper are met by accountable ExCo members, and that papers are sequenced in a way which allows the CEO to deliver on their change agenda.

What you'll get in return

• Proven experience working as a Private Secretary or similar capacity in government organisation/ regulatory body.
• Demonstrable experience providing support to senior executives including planning of day-to-day activity, anticipating their needs and ensuring a high-quality flow of information and briefings.
• Experience of policy or strategy development or implementation within a government, regulatory or political environment.
• Proven experience of working effectively with multiple internal and external stakeholders at all levels, and to work collaboratively to resolve difficult issues using excellent interpersonal skills and understanding of different perspectives.
• Excellent organisational and prioritisation skills, with the ability to work effectively across a range of tasks and under pressure.
• Excellent written and verbal communication skills, and the confidence to effectively and sensitively review the work of other, often more senior colleagues.
• Experience of identifying areas of improvement, using strategic and creative thinking to find solutions and implement them.
• The drive and enthusiasm to work autonomously, proactively communicating regularly within the CEO team and directly with the CEO.

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

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