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Billings Assistant
Brighton
Permanent, Full Time
£28,000-£32,000
Our client is an industry leading professional services firm with an excellent reputation in their specialist field. Due to company growth, the business is presently looking to add a dedicated individual to their finance team in the newly created role of Financial Administrator.
Their Brighton based finance team is a hub of long-standing and supportive team members. This individual will report into the Accounts Manager as part of a medium sized billing team and work alongside other Financial Administrators. This team have ownership of all aspects of client billing / sales ledger and several upcoming projects this person will be involved in.
My client can offer excellent job security having had an industry presence for almost 100 years. In addition, they offer a highly friendly and collaborative team environment, and the chance to join an employer who really looks after their staff. Staff benefit from flexible hours (10-4 core hours daily), enhanced parental leave, holiday allowance and pension, hybrid working (2 days at home), annual bonuses, highly attractive contemporary offices with sea views & excellent amenities, and more!
Candidates will ideally have previous billing / sales ledger experience. However, individuals from a strong numerical data entry / admin background (ideally within a financial services / professional services type setting) who have good Excel skills and excellent attention to detail will also happily be considered.
Overview of role:
- Production of invoices and credit notes using the firm's billing system.
- Ensure invoices are produced according to the client's individual requirements.
- Production of PDF copies of invoices to email to managers for checking. Amending invoices as requested and then emailing to client.
- Producing credit notes for refunds to clients, for errors and for where client has requested a change of billing client.
- Assisting with consolidated billing and e-billing tasks including preparation of excel spread sheets and scanning of documents.
- Entering costs onto the work in progress program.
- Production of paper or electronic cost reports and sending to managers for job pricing
- Assisting with monthly filing duties.
- Dealing with invoicing queries.
- Ad-hoc duties
Person specification:
- Highly motivated, organised, and efficient
- Able to work under pressure, prioritise to meet deadlines, and multi-task
- Must be able to work independently to a high standard
- Must be team-focused, personable, and approachable
