Contracts Administrator

Reed have partnered with a national provider with offices based in Hanham, South Glos. Recruiting for a Contract Admin on a full time, permanent basis.

The successful candidate will carry out various administrative functions, maintain keyboard skills, and have a strong knowledge of Microsoft Office programs. This role is integral to supporting the Project and Contracts Managers, interfacing with clients, and ensuring the smooth operation of administrative processes.

Day to Day of the Role:

• Perform administrative tasks as instructed by the company.
• Maintain keyboard skills and proficiency in Microsoft Office programs and other client-associated software.
• Assist and support Project and Contracts Managers, proactively solving problems where possible.
• Answer the company phone professionally to maintain a positive company image.
• Place orders and liaise with sub-contractors regarding their contracts with the company.
• Keep accurate records for projects, including Site Health & Safety Plans and Post Contract Health & Safety Files.
• Understand and adhere to Health & Safety responsibilities as outlined in the Company Health & Safety Policy.
• Check and process Purchase Orders from clients, log and invoice accurately in line with company directives and client requirements.
• Manage incoming and outgoing post, including sorting and distribution.
• Order and maintain office equipment and stationery, managing related invoices.
• Coordinate with colleagues and external contacts to arrange travel and accommodation.
• Organise and store paperwork, documents, and computer-based information.
• Assist with client requirements and maintain professional relationships.

Required Skills & Qualifications:

• Strong organisational and administrative skills.
• Proficient in Microsoft Office suite and other relevant computer programs.
• Excellent problem-solving abilities.
• Professional telephone manner and strong communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• Knowledge of Health & Safety regulations.
• Experience in handling confidential information and maintaining records.
• Ability to liaise with various stakeholders, including clients and sub-contractors.

Benefits:

• Standard working hours: Monday to Friday, 9 am to 5 pm with hour unpaid lunch.
• Private Health Care.
• Generous annual leave entitlement of 25 days plus Bank Holidays.
• Pension - 5% employee and 3% employer.
• On-site parking available.