“Success is a process, not an event.” Gary Halbert Sheridan Maine is collaborating with a Bristol-based organisation to recruit an Accounts Payable Assistant on a permanent basis. The main goal of this role is to ensure accurate, timely processing of invoices, prompt payments, and efficient follow-up and issue resolution.Your responsibilities as the Accounts Payable Assistant will include:

Reconcile accounts, ensuring all documentation is collected and ledgers are clean
Review and correct payment proposals; handle rejections and inform VMD
For intercompany reconciliation, review balance statements, adjust books, and request missing invoices
Process PO invoices (3-way/2-way match, post, block/unblock)
Post advance payments, block invoices if needed, and reconcile/clear
Generate self-billing reports
Process non-PO invoices from checking to posting
Resolve blocked invoices by unblocking or performing write-offs with GL supervisors
Prepare open GR reviews
Investigate vendor debit balances, submit refund requests, and handle write-offs with GL accountants
Monitor credit notes and update logs
Define and post accruals for non-PO invoices
Resolve internal/external claims and handle 2nd level AP queries
Manage blocked queries from AP Admin
Maintain supplier relationships and contribute to process improvements

The successful Accounts Payable Assistant will require the following skills and experience:

Experience in Accounts Payable and shared service environments preferred
Proficient in SAP-S/4 Financial Applications and computer tools
Knowledge of International Accounting Standards is a plus
Strong customer service skills, including phone-based support (preferred)
Proficient in Microsoft Word and Excel
Detail-oriented with a focus on process improvement
Ability to multitask effectively
Strong interpersonal and communication skills with internal and external stakeholders

Benefits:

Hybrid working post probation
Free onsite parking
Study support

If you’re passionate about this position or are keen to hear more, please click on “apply” as soon as possible.You are required to be eligible to work in the UK full time without restriction.Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days, please assume that on this occasion your application has not been successful.

Accounts Payable Assistant

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