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Team Administrator
Location: Bristol
Competitive Salary + Benefits
An exciting opportunity has arisen for a Team Administrator to join a passionate team of professionals in a dynamic engineering consultancy. This role is based in the Bristol office, with collaboration across other connected offices in the UK. The successful candidate will be part of a friendly admin team, providing comprehensive administrative support to the engineering teams in the Bristol office.
About the Company
We are an award-winning engineering consultancy, home to a creative team of engineers, designers, and technical specialists. We provide innovative solutions to complex engineering and design challenges for buildings, offering a full range of MEP, environmental, and sustainability services. We bring buildings to life and ensure they perform in operation as well as they look.
As part of a global alliance of MEP firms, we are committed to creating high-performance buildings across various sectors.
Why Work with Us?
- Collaborate with industry experts and specialists.
- Be part of progressive and innovative projects.
- Advance your career with a structured Career Paths framework.
Role Overview
The Team Administrator will provide essential administrative support to the engineering teams and play a key role in the efficiency of the office. This includes assisting with daily administrative tasks and supporting the Executive PA in managing office operations.
Key Responsibilities
- Provide administrative support to the engineering teams, including handling requests, managing busy mailboxes, setting up meetings, diary management, booking travel and accommodation, and processing expenses and timesheets.
- Prepare and format documents such as letters, proposals, presentations, and reports to ensure they align with company branding.
- Maintain up-to-date team CVs for use in tenders and ensure they are uploaded to the intranet.
- Oversee the induction of new staff members in collaboration with the Team Leader and Executive PA.
- Assist with resourcing updates and CPD coordination.
- Help plan and support social events for the MEP teams.
- Provide reception cover as needed, including handling calls, greeting visitors, managing meeting rooms, and overseeing the reception inbox.
- Support meeting room bookings, catering procedures, and assist with credit card statements for directors.
- Offer support to the Executive PA and PA as required.
Key Skills & Experience
Strong IT skills, proficient in MS Outlook, Word, Excel, and PowerPoint.
Ability to prioritize, organize, and delegate when necessary.
Excellent communication skills, both written and verbal.
Ability to maintain confidentiality and show integrity.
Team-oriented with a desire to get involved.
Calm, patient, and flexible approach to work.
Previous experience as a Team Administrator is desirable.
Benefits
We offer a competitive salary and a range of core and flexible benefits to reward your hard work and commitment.
Core Benefits
Private medical scheme
Life Assurance
Income protection
Electric car salary sacrifice scheme
25 days annual leave, increasing to 30 with service
Contributory pension scheme
Employee Assistance Programme
Enhanced Paternity, Maternity & Shared Parental Leave
Season Ticket Loans
Professional membership subscription
Flexitime
Flexible Benefits
9-day fortnight
Hybrid working options
Employee stock purchase plan (15% discount)
Holiday buy/sell scheme
Study Assistance
Cycle to work scheme
Employee Referral Scheme
Sabbatical Leave
Additional benefits like gym and retail discounts, travel & dental insurance, and charitable giving programs
Flexible Working
We offer flexible working arrangements and are happy to discuss this during the offer stage.
