Business Service Executive

Imperial Recruitment Group are delighted to announce that we are working on behalf of a global leading Company to recruit a Business Service Executive/Administrator on Permanent Basis in Bristol

LOCATION: Bristol
SALARY: Competitive
HOURS: General office hours (Mon -Fri)

Summary

The Business Service Executive will be assisting the Business Services Manager by being the main point of contact for the office – also dealing with daily post, deliveries, organising office repairs, fleet, refurbs etc. Cover for other members of the Business Services team

Key Responsibilities

• Assist in the smooth running of the office
• Ensure the office is kept clean and tidy by all staff
• Inbound and outbound calls
• Checking Shared Inboxes and action requests as required
• Booking Travel / Hotels for all NSI UK company wide
• Updating Credit Card spends with daily spends
• Online orders
• Maintaining records / updating systems
• Meet & greet visitors
• Formatting documents / reports
• Be the Compliance Champion for the office, Weekly fire alarm checks and update spreadsheet, Weekly H&S checks and update spreadsheet
• Check office stock levels and order when required:
• Stationery, office and cleaning consumables
• Fleet – assisting with the management and maintenance of the company wide Fleet (ranging from (Apply online only) vehicles):
• Updating the Main Fleet Check System with any actions, notes, documents etc.
• Check all Fleet for any servicing / MOT’s due the following month and get Drivers to book in
• Update all online Fleet accounts
• Monthly Mileage / CO2 reports
• Assisting in breakdowns, issues etc.
• Ordering Fuel Cards / Sending PIN reminders
• Updating Big Change and Fleet Check with change of drivers or information
• Keeping track of Hire’s – adding to Insurance and all online accounts
• Logging and allocating Company Pool Vehicles and keys
• Organising delivery of vehicles
• Compiling various Fleet reports for other departments & HQ
• Escalating any issues to the Business Support Manager
• Mobile Phones – ordering / issuing / updating spreadsheet and phone list & systems
• Ordering PPE / workwear / ID cards
• Stock check of Branded Clothing / PPE and ordering when necessary

For more information on this opportunity please feel free to contact Yaw Ankomah at Imperial Recruitment Group.