Commercial Property Legal Secretary / Assistant

The Job:

We are delighted to be assisting our client with their need for a Commercial Property Legal Secretary

About the Role:We are seeking a skilled and motivated Commercial Property Legal Secretary / Assistant to join our client based in North Bristol. This role offers an excellent opportunity to work within a team, supporting their commercial property solicitor with a variety of administrative and legal tasks.

Key Responsibilities will include:

• Administrative Support: Provide comprehensive secretarial and administrative assistance to commercial property solicitors.
• Document Management: Prepare, proofread, and format legal documents, including leases, contracts, and agreements and enquiries, ensuring accuracy and compliance with firm standards.
• Client Liaison: Act as the first point of contact for clients, handling inquiries professionally and maintaining confidentiality.
• Diary Management: Manage appointments, meetings, and deadlines, ensuring the efficient organisation of schedules.
• Correspondence: Prepare and manage correspondence, including emails, letters, and telephone calls.
• File Management: Open, maintain, and archive client files in compliance with legal and regulatory requirements.
• Land Registry and Searches: Assist in conducting property searches, Land Registry applications, and liaising with relevant authorities.
• Billing and Invoicing: Prepare bills and liaise with the accounts team to ensure timely invoicing.
• Assisting with onboarding new matters

The Person:For this role our client is seeking someone who has previous legal secretarial experience, ideally based in Commercial Property

• Previous experience as a legal secretary/ legal assistant, ideally in a commercial property department.
• Proficiency in Microsoft Office Suite, case management systems, and legal software.
• Strong typing skills with high accuracy and attention to detail.
• Excellent organisational skills, with the ability to prioritise tasks and manage deadlines effectively.
• Strong communication and interpersonal skills, with a professional and client-focused approach.
• Familiarity with HMRC and Land Registry processes and property transactions is advantageous.
• Experience of residential property / post completion work is advantageous

The Salary:

To be discussed

The Hours:

Monday - Friday 9am - 5pm (part time hours may also be considered)

The Location:

Patchway, Bristol - 100% office based

The Benefits:

23 days holiday pay (plus bank holidays) + Christmas Close Down