Office Manager

 My Client in Bradley Stoke are recruiting for an Office Manager / EA / Business Support Manager to join their team. This is an office based role with great benefits and free parking.

MAIN AREAS OF RESPONSIBILITY? To provide executive support to the Managing Director across a wide and varied rangeof business and administrative tasks.? To be responsible for the upkeep of the office premises and to manage office suppliersand contractors.? To provide administrative support across Departments.

DUTIES• Provide high-level administrative support to the Managing Director.• Be conversant with the Company’s portfolio of solutions and services.• Manage the general day-to-day running of the office to include kitchen stock andstationery ordering.• Manage office suppliers and contractors to ensure the Company is achieving value formoney in every area. This includes assessing the quality and cost effectiveness of eachsupplier well in advance of each contract renewal date and getting at least threecomparative quotes.• Be responsible for the office security (alarm and fire) systems and be one of the FireMarshals.• Be the first point of contact for meeting and greeting visitors, clients and suppliers,whether by phone or in person, exuding an air of professionalism and courtesy at alltimes. This includes screening phone calls, enquiries and requests and handling themas appropriate.• Organise Company work events including the annual Communications meeting andalso work social events so as to nurture strong team building and a dynamic officeenvironment.• Assist in ensuring the Company achieves and maintains all relevant qualifications andaccreditations, including but not limited to all Health and Safety (C.H.A.S.) and ISOcertifications.• In conjunction with the above, complete a formal quarterly Health and Safety checkthroughout the office building.• Maintain a record of staff training, staff accreditations and staff security clearancesacross all Departments.• Support and promote the Company’s commitment to carbon reduction establishing themost efficient methods to reduce energy consumption, including the recycling of WasteElectrical and Electronic Equipment (WEEE).• Book flights, transport, hotels and couriers for engineers and staff needing to attendclient sites. A spreadsheet record is kept of all bookings.• Attend the weekly Projects Meeting and the quarterly Engineers Meeting and takeminutes which are then distributed to the Head of Projects and to the Managing Directoron the same day.• Assist the Projects team by creating a project folder on the server, for each new project,and then adding the sales proposal and the client purchase order into said folder.• Assist the Projects team by updating the Project Tracker on and as needs basis.• Process engineer credit card records and receipts of Company purchases for the FinanceDepartment.• Maintain on a daily basis an up-to-date record of all activities and contact with clientsand suppliers through the Company’s CRM database.• Support the Managing Director in any other tasks to facilitate effective operationalprocesses