Accounts Assistant

MacKenzie King are proud to be working with a trusted client to provide support to their team for 9 to 12 months whilst a team member takes maternity leave. The position of Accounts Assistant will work within their establish and supportive team to undertake a number of roles that impact the daily running of the business as a whole. The successful Accounts Assistant candidate will be someone who has experience of the tasks asked of them and can work collaboratively or independently to achieve deadlines that impact the rest of the team. The Accounts Assistant will primarily be responsible for processing purchase ledger invoices, processing payment runs and reconciling supplier statements among other tasks listed below. The role includes a mixture of hybrid and in office working once the successful Accounts Assistant candidate has settled in with 3 days in the office and 2 days at home.

Key Responsibilities

• Input invoices on to the purchase ledger using the two-way matching system.
• Maintain the unmatched invoice register including chasing outstanding order numbers.
• Liaise with all departments to ensure that all invoices are dealt with in line with audit requirements and within a reasonable time scale.
• Ensure that invoices have the appropriate authorisation prior to paying them, which may include matching to orders and approval in the Workflow system.
• Manage purchase ledger queries from suppliers and staff in a professional and timely manner.
• Proactive regular review of outstanding purchase orders and invoices.
• Processing Payment Runs.
• Reconciliation of Supplier Statements.
• Complete control documentation to update the ledger with new suppliers and amendment to existing supplier details.
• Other ad-hoc duties as required.

Essential Skills

• Experience of high-level Purchase Ledger processing
• Experience of liaising with your own and other teams to resolve issues
• High attention to detail
• Effective management of deadlines
• Ability to work independently when necessary