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Office Manager – Leading Civils & Groundworks Contractor
My Client are a leading Contractor in Essex, specialising in civil engineering, groundworks and infrastructure works, They work alongside a host of house-builders and support a variety of other industries throughout East Anglia and the South East of England.
Office Manager – Leading Civils & Groundworks Contractor
They are seeking an Office Manager to join their team.
The Candidate will be based at their Head Office in Bury St Edmunds.
Office Manager – Leading Civils & Groundworks Contractor
Job Description:
- Managing and updating company database and systems
- Purchasing office supplies when needed
- Handling inbound calls and taking messages where required
- Ensuring the office is presentable to visitors
- HR responsibilities, ensuring employee database via Bright HR is kept up to date and issuing contracts where required in accordance with offer letters
- Organising calendars and booking boardroom
- Organising and booking hotel accommodation in line with budgets and ensuring all paperwork is kept up to date and in order
- Co-ordinating with staff where necessary
- Ensuring plant and vehicle records and up to date and oversee servicing records
- Checking subcontractors hours against weekly timesheets and ensuring paid on time via Hudson Contractors
- Managing and updating company policies, risk assessments, GDPR when required
- Managing and updating all staff training
- Supporting H&S Manager with updating records and any administration
- Ensure site welfare boxes are in place for the start of jobs
- Negotiate and update any existing contracts such as Utilities, Printer contracts, legal/HR advice portals
- Maintain Subcontractor database and ensure insurances, qualifying questionnaires are updated
- Support Accounts Department where necessary
- Support Contracts Managers/Site Managers and Directors as required
- Print site drawings and distribute as required
- Be proactive and able to anticipate and prepare all eventualities to a high standard
- Overseeing any insurance claims for all companies
- Maintaining asset register
- Monthly analysis of order book and reporting/discussing any missing items with relevant parties
Office Manager – Leading Civils & Groundworks Contractor
Salary
The salary on offer for this role is £30k - £35k+package,depending upon previous experience.
Please Contact Sue Walter
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