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We have a fantastic opportunity for an Executive PA at Bury Council. This is a full-time temporary role for the next 1 - 2 months, with the possibility of extension.
What is the role?
Bury Council are looking for an Executive PA, to provide a comprehensive and confidential personal assistant service to the assigned Executive Directors.
What are your responsibilities?
- You will have exceptional organisational skills in order to proactively manage multiple diaries and deal with conflicting deadlines using your own initiative and re-prioritising your work as appropriate.
- Have the ability to deal confidentially, sensitively and diplomatically with matters of a political nature and be able to communicate effectively at a senior level.
- Must be capable of resolving problems and providing practical solutions, whilst being flexible working as part of a team.
- Ensure familiarisation with the Executive Directors’ commitments, current priorities and working practices so that less important issues can be deflected/diverted.
- Provide liaison function between the Chief Executive, Executive Directors and Cabinet Members.
- Effectively coordinate project work to support the delivery of a high-quality service.
- Accurately, sensitively and professionally communicate instructions issued by the Executive Director to other staff to enable them to carry out tasks appropriately.
- Accurately assimilate information received and relay to the Executive Director to enable them to provide responses and make decisions.
- Be alert to new and changing developments.
- Act on initiative in terms of seeking information from officers, other authorities/organisations, and/or research on the internet to enable the Executive Director to carry out their role effectively.
- Prioritise work to meet deadlines to enable the provision of support to multiple Executive Directors.
- Prioritise work to meet deadlines to enable the provision of support to multiple Executive Directors.
- Use own initiative to draft correspondence (letters, emails etc) including responses to Councillors and MPs for Executive Director to authorise.
- Maintain an electronic bring forward system on behalf of the Executive Director.
What skills do you Need?
- Must have previous Executive PA experience.
- Excellent people skills, as you will be speaking to the public / clients, and other members of staff including managers.
- Excellent Telephone manner
- Very Strong IT skills, as you will be using Microsoft office and other internal IT Systems, including minute taking and diary/calendar management
- Full Time 37 hours a week, the role is Hybrid so 50% of the time in the office, and 50% working from home.
- You may be required to work on a rota basis, and may need to work more hours in the office depending on service requirements.
Next Steps:
To receive a full job description please apply below or email your CV toÂ
