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As the Senior Administrator for the entire company, you'll handle a variety of tasks, requiring you to be a self-starter who can think quickly and thrives in a fast-paced, high-pressure environment. You will have the confidence to challenge decisions in order to get the best for the business and its staff.
Location - Newport
Hours of work - Monday-Friday 8am-4pm.
Hybrid working 2 days from home, 3 days office after successful completion of probation.
28 days holiday per year rising by 1 per year to 33 days at 5 years service, birthdays off.
Duties and Responsibilities
HR and Finance Administration
- Administer and maintain the HR system - Bright HR
- Onboarding of staff (letters of employment, COE's, right to work checks etc)
- Administer staff clocking in system, including collating data for overtime payments and monthly payroll.
- Maintaining absence management system
- Minute taking at disciplinary and grievance hearings
- Fortnightly Charity HR Meetings
- Maintenance of HR files
Office Management
- Answering the main phone line and transferring calls
- Liaise with third-party service deliver providers for IT, phone and photocopier
- Scheduling meetings/room bookings/events for the company
- General ISO administration, including maintenance of the online system
- Taking minutes at staff meetings including Management Review Meetings.
Essential Qualities
- High attention to detail
- Quick learner
- Experienced administrator within an office environment - ideally in a role involving people services
- Work on your own initiative with minimal supervision
- Work effectively in a team, great communicator with a positive attitude
- High level of competence in IT tools including word and excel
- Discretion and confidentiality
Desirable
- HR qualification (e.g. CIPD)
- Experience of Bright HR
- Experience of taking minutes at formal meetings
For more information, please contact Naomi on (phone number removed).
Vibe Recruit is acting as an Employment Agency in relation to this vacancy.
