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Personal Assistant/Administration Assistant Salary: £25,000 - £30,000Location: Stirling________________________________________About the Role:I am currently recruiting for a Personal Assistant/Administration Assistant to join an established professional services firm. Working alongside the partners and a collaborative team across Scotland, you will provide vital administrative support in across multiple areas.
This is an excellent opportunity to engage directly with clients and team members while contributing to a diverse range of matters. The role offers a pathway for career development for those who demonstrate commitment and capability.
This role will be fully based on site - Monday - Friday - 9:00 - 17:00________________________________________Job Purpose:* Provide proactive administrative support to meet daily business needs.* Deliver consistently high service levels to clients and stakeholders.* Work collaboratively to ensure excellent customer service.________________________________________Benefits:* 28 days annual leave + Bank Holidays* Family Friendly Policy - inclusive maternity, paternity and other policies* Private medical cover - after 1st year* Pension scheme* Electric car salary sacrifice scheme* Discounts* 24 Hour employee support* + More
Key Responsibilities:* Administrative Support:o Answering telephone calls, managing messages, and scheduling appointments.o Providing secretarial support through dictation typing, preparing fee notes, and drafting client correspondence.o Completing office duties such as filing, scanning, and managing mail.* Client and File Management:o Opening and managing legal files while ensuring compliance with anti-money laundering protocols.o Handling client records accurately using various computer systems.o Dealing with client queries and facilitating new instructions/referrals.
* Specialised Tasks:o Registering Powers of Attorney and managing of wills and documents.o Preparing and submitting forms, including fee notes.o Assisting with debt management processes.________________________________________Requirements:Qualifications:* Highers or equivalent qualifications in English and Mathematics.
Skills and Experience:* Pleasant telephone manner and efficient message-taking.* Proficiency with Microsoft Office and computer systems.* Prior office experience, preferably within a legal or professional services environment.
Attributes:* Ability to multitask and prioritise workload effectively.* Strong organisational skills and attention to detail.* Professional demeanour with a positive and proactive attitude.* Flexibility and eagerness to learn.* Team-oriented mindset and calm under pressure.________________________________________
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
