HR Advisor

AJ Chambers is partnered with a Well-Respected National Law Firm who are seeking a HR Advisor to join either their Norwich or Cambridge offices.

You will be joining a friendly and supportive group, dealing with all aspects of Human Resources.

Key activities/responsibilities

Advisory:

• Owning, delivering, and continually improving the onboarding process - including pre-employment checks, coordinating all internal communication, liaising with new joiners and providing all relevant documentation and system updates and running induction sessions.
• Managing all initial HR enquiries on email, phone or in person - providing a responsive and solution focused front-line HR service working to set timelines. Offering support on all process and policy related queries and directing enquiries to the relevant team members where appropriate.
• Managing the probation process for all UK employees.
• Being first point of contact for all probation and appraisal process related queries, escalating as required.
• Conducting exploratory meetings with line-managers, providing initial advice on next steps where issues have been identified with regards to probation.
• Conducting wellbeing check-ins with employees and coordinating support where required.
• Coordinating the process of determining and providing workplace adjustments to employees who have a disability, impairment, or long-term health condition and who may have specific requirements for workplace adjustments to be made to enable them to carry out their roles.
• Together with the Senior HR Advisor, owning all family leave and additional leave processes, including employee correspondence, DSE assessments, maternity coaching, maternity buddy system and monitoring leave/return dates. Liaising with payroll and conducting meetings with employees scheduled to take maternity/adoption/Shared Parental leave to provide guidance on policies and procedures.
• Assisting the Senior HR Adviser with secondment related processes relating to both UK and international offices.
• Attending disciplinary and grievance meetings in the capacity of note-taker. Producing transcripts of meetings for relevant parties.
• Owning the leaver process, including documentation, communication to leavers and line managers, liaising with IT and providing references as required. Conducting exit interviews.
• Owning projects relevant to areas of responsibility and assisting the HR advisory team with ad hoc project work as and when required.
• Providing introductory training on the HR system (Cascade) when requested and answering ad-hoc queries from international Office Managers.

Administration:

• Setting up and maintaining all employee records relating to the employee lifecycle.
• HR system management including:
• inputting personal detail changes, holidays, absence, work pattern changes etc.
• Running the annual holiday close and carry over process.
• Running regular and ad hoc reports.
• Providing HR system training to users when required.
• Ensuring the HR Dashboard accurately reflects joiners, probations, leavers, family leave, flexible working arrangements etc.
• Ensuring the new joiner tracker and payroll tracker are up to date.
• Producing all employee correspondence relating to the employee lifecycle and annual HR calendar (e.g. contract variations, salary review letters etc.).
• Archiving and data destruction, ensuring GDPR compliance, following Firm guidelines.
• Monitoring sickness and other absence records and identifying any issues.
• Preparing various MI to support data and trend analysis.

Recruitment:

• Assisting with recruitment and interview processes, tracking and updating status of candidates and arranging interviews as required.
• Building and maintaining relationships with recruitment agents and hiring managers/Partners.
• Attending business support interviews as and when required.

Skills and Experience - essential:

• Three years’ experience in a HR generalist role (HR Coordinator/Administrator/Assistant).
• Experience working with an HR information system.

Skills and Experience - desired:

• CIPD Level 3.
• Legal industry/partnership/professional services experience.
• Experience managing employee wellbeing.
• Experience in assisting with recruitment processes.

For more information, please contact Jess at AJ Chambers.