We are seeking a highly organised and detail orientated Admin & Finance Assistant, ideally with previous experience in a similar role or with qualifications in admin and accounting.
The position will suit someone who thrives on being busy & enjoys a varied role - it’s a fast paced, front facing, multi-tasking position with great scope for development & progression.
Further details listed below:
Admin
- Answering calls, taking messages and dealing with enquiries
- Reception desk duties; meeting and greeting visitors, making refreshments and dealing with any queries and deliveries and general filing
- Post - incoming; opening and distributing in a timely manner
- Post - outgoing; collating, applying correct postage and posting
- Running any errands that maybe required - banking cheques, collecting orders etc
- Placing orders, as and when required - stationery, kitchen supplies, PPE etc - checking stock, ordering and unpacking, as required
- Keeping all general areas of the office tidy and presentable.
- Providing essential admin cover when other members of the team are on leave
- Other ad hoc duties as and when required
Finance
- Sorting all incoming invoices and distributing internally for sign off
- Checking supplier statements to ensure all invoices listed have been received and are being processed
- Chasing up team to receipt outstanding invoices - when checking against supplier statements or checking against emails sent.
- Processing incoming invoices once signed off and passing to Accounts Manager for payment
- Assisting the Accounts Manager with checks and filing for Monthly Payment Run
- Checking and processing personal expense claims
- Distributing, collating, chasing, processing and reconciling AMEX expenses claims
- Weekly Subcontractor Wage processing
- Managing Credit Account Applications - completing, returning and ensuring setup.
- Accounts filing
- Other ad hoc duties as and when required
Qualifications
Essential - 5 GCSEs or equivalent including English & Maths plus Admin & Accounting training / qualification / experience
Desirable - A levels / BTEC or equivalent in a relevant business-related topic
Experience
- Previous experience in a similar admin & accounting role; AND / OR
- Training in admin and accounting - ideally with some customer facing element too.
Skills / Attributes
- Good organisational skills with ability to prioritise
- Ability to meet deadlines (time management) with a proactive approach.
- Professional telephone manner with excellent written and verbal communication skills
- Ability to work on their own as well as part of a team.
- Helpful and approachable with a positive 'can do’ attitude.
- Willingness to learn new skills and assist where required.
- MS Windows & Office - Outlook, Word, Excel etc
Other
- Must have full access to transport to, from and during work
Job Type: Full-time (40 hr wk) Mon-Fri; 8am-5pm (1-hr lunch)
Pay: £26k - £28k per annum
Benefits:
- 25 days holiday plus bank holidays
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
- Work Location: In person
If you are a motivated individual looking to contribute to a dynamic team environment while developing your admin and accounts skills, we encourage you to apply for this exciting opportunity.