Practice Administrator

Kameo Recruitment are pleased to be recruiting a Practice Administrator to join an established law firm based in Cambridge. Working as part of the Legal Operations Team you will sit within the Private department providing timely and high quality administrative/co-ordination support to a group of lawyers.

This is a varied administrative role, involving client contact where you will also be a key contact (super user) for any technical matters within the team. If you have a particular interest in new technology that would be ideal as you will have the opportunity to test new systems, as well as working closely with the technical team to identify training needs within the business.

Our client has amazing offices in Cambridge with excellent bus and rail links.

Duties and Responsibilities of the Practice Administrator:

• Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence, and meeting requests.
• Full calendar management for assigned fee earners.
• To support fee-earners in the smooth running of the client lifecycle.
• To develop a strong working knowledge of the billing systems.
• Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required.
• Full management of travel and expenses, ensuring business travel is booked via the in-house provider.
• Ensuring all documents are maintained and filed in line with the electronic and hard copy filing protocols.
• Prepare, amend and proofread documents.
• Organising business breakfasts, dinners or smaller events.
• Facilitating testing and engaging other members of the team in any pilots for new technology.
• Supporting the rollout of new technology and solutions.
• Ongoing involvement in technology product development.
• Provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc.

Requirements for the Practice Administrator:

• Previous experience gained in a similar professional services environment (accountancy / financial advisors / architects etc but ideally legal).
• Strong administrative / secretarial experience where you have supported a team and carried out the duties in this job spec.
• Previous experience managing calendars for multiple individuals.
• Excellent IT skills across a broad range of MS Office and other business management applications.
• Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.)
• Previous experience in a role that has involved some responsibility for testing or supporting the rollout of new technology and solutions would be highly desirable.

Hours of Work: 9am-5pm

Hybrid Working: 3 days in the office and 2 days working from home. Whilst training the first month will be 4/5 days in the office

Company Benefits: 25 days holiday, company pension scheme, private medical and dental,wellbeing activities and support, as well as various social events and functions.

If you are interested in finding out more about this position, please contact Claudine for a chat on (phone number removed) or apply now.

If you have not received a response within 3-5 working days, unfortunately your application has been unsuccessful. Kameo Recruitment Ltd is acting as an employment agency for this permanent vacancy.