Purchasing Manager

Job Summary:

The Purchasing Manager plays a critical role in managing all procurement activities, ensuring the Purchasing department operates efficiently and effectively. This leadership position demands a detail-oriented professional with strong leadership capabilities and a comprehensive understanding of supply chain processes. The ideal candidate will be responsible for developing and executing the company's purchasing strategy to optimize costs and enhance purchasing performance. This role requires close collaboration with suppliers, manufacturers, and internal teams to ensure timely and cost-effective procurement of materials and services. The Purchasing Manager will also drive continuous improvement initiatives using SQCDP metrics, fostering a culture of excellence and accountability.

Performance Targets:

• Achieve a 20% reduction in vendor-related issues within 12 months
• Decrease overall inventory levels by 15% within 12 months
• Cut lead times by 20% through optimization of suppliers and logistics
• Enhance team efficiency by 15% through skill development within 12 months
• Boost team engagement and performance, increasing EES Score by 20%

Key Responsibilities:

Communication:

• Lead structured morning meetings and maintain daily communication with the team to clarify targets and objectives, regularly updating SQCDP status.
• Foster and maintain strong relationships with customers and suppliers, ensuring transparent communication regarding daily operations.
• Promptly escalate significant issues to the Management Team or Directors.

Safety:

• Ensure compliance with all company policies, procedures, and legal requirements to uphold the company's culture.
• Collaborate with the Health & Safety officer to identify and mitigate risks through effective assessments.
• Maintain a safe working environment through regular safety audits and investigations.
• Oversee cleanliness and safety in Finished Goods, Goods In areas, and storage, implementing 5S practices.

Quality:

• Develop a Vendor Qualification System to evaluate vendors based on quality, cost, and reliability.
• Create a vendor qualification checklist within 3 months.
• Implement a scoring system and performance tracking within 6 months.
• Conduct quarterly vendor reviews to ensure compliance and improvement, aiming for a 20% reduction in vendor-related issues within 12 months.

Cost:

• Introduce Agile Supply Chain Practices to minimize inventory and enhance supply chain flexibility.
• Complete a supply chain audit within 2 months to identify inefficiencies.
• Implement agile practices such as Just-In-Time, Kanban, and Vendor Managed Inventory within 6 months.
• Achieve a 15% reduction in overall inventory while maintaining service levels within 12 months, and cut lead times by 20%.

Delivery:

• Collaborate with the Management Team to refine demand signals through improved planning processes.
• Establish a clear contract review process to enhance lead time accuracy.
• Reduce material shortages at project start dates while improving overall stock levels.

People Development:

• Enhance the skills and performance of the purchasing team through training and coaching.
• Set development goals for the team within 3 months and initiate regular coaching sessions.
• Improve team efficiency by 25% through skill enhancement over 12 months and increase team satisfaction by 20%.
• Conduct annual skills gap analysis and maintain a departmental skill matrix to support succession planning.
• Address conduct issues promptly while promoting company values and standards.

Process Performance:

• Manage process performance using SQCDP metrics to meet and exceed company standards.
• Engage the team in continuous improvement initiatives, including Kaizen and problem-solving activities.

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