Administrative Assistant

Administrative Assistant | Lincoln | Flexibility for part-time remote working | Full Time - 9:30AM-2:30PM Monday-Friday | £24,000-£26,000 FTE

Established in 1971, our client is a trusted trade partner within the Kitchen, Bedroom, and Bathroom (KBB) industry. They pride themselves on being agile, passionate, and solution-driven, consistently providing reliable services to their clients. Their commitment to excellence has made them a leading name in the industry, and they are dedicated to maintaining their high standards.

You will provide essential support to the Financial Department, including managing the purchase ledger, whilst taking on administrative duties to ensure the smooth operation of the office and assist other departments, such as Sales, HR, and Facilities.

Are you the right person for the job?

• High level of numeracy with excellent attention to detail
• Proven experience in a similar role is preferred
• Strong organisational and time management skills
• Proficiency in Microsoft Office Suite and accounting software, preferably Sage
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and work independently
• A strong team player with problem-solving skills
• Experience with HR software and digital filing systems
• Familiarity with office equipment and facilities management

What will your role look like?

Purchase Ledger Management:

• Post POs to the Purchase Ledger and handle queries, raising to department heads as necessary.
• Check and accurately input consumable/service invoices onto the system.

Accounts Assistance:

• Coordinate hotel bookings, flights, and ground transportation for the Sales Team, ensure all travel arrangements align with company policies and budget.
• Management of vehicle-related invoices, including ensuring they are properly added to the system and that any fines or charges are dealt with correctly and promptly.
• Schedule regular maintenance for company vehicles and ensure necessary documentation is up to date.
• Track and manage expenses related to travel, office supplies, and maintenance, ensuring that all expenditures are properly recorded, reconciled and reported to the finance department.

Administrative Assistance:

• Monitor and maintain inventory of office supplies including stationery and canteen supplies, liaising with suppliers to order new stock and arrange equipment repairs when necessary.
• Ensure office equipment such as printers and the coffee machine are well-maintained and fully operational.
• Assist in maintaining and organising the company’s digital filing systems, ensuring documents are easily accessible and properly archived.
• Support database management, ensuring all data is updated, accurate, and securely stored.
• Manage employee leave and holiday schedules and sickness, ensuring accurate tracking of employee time off, and support with other HR administrative tasks as needed.
• Assist the Executive Assistant to the Directors with managing employee recognition programmes including Team Member of the Month
• Coordinate with external maintenance and facilities providers to ensure the office is well-maintained, organising repairs and maintenance work when needed to ensure that facilities are functioning and safe.
• Handle incoming and outgoing correspondence, ensuring timely responses and appropriate distribution.
• Assist the Executive Assistant with preparing agendas, reports and other supporting materials for meetings and events as required.

What’s next? It’s easy! Click “APPLY” now! We can’t wait to hear from you!

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