Commercial Contract Coordinator

About Us

From our Head Office in Cardiff, Learna is an established leader in flexible, online postgraduate qualification programs for healthcare professionals across the world from post-graduates through to specialists, doctors, surgeons and consultants. We currently have a portfolio of 36 specialised courses aligned with medical industry requirements and trends, empowering our graduates to enhance their specialisms and positively influence high quality patient care. We are on an exciting and ambitious journey of growth as we are developing new learning programmes and courses in line with medical advancement. Led by an experienced management and medical team, Learna has proven capabilities in programme innovation and delivery thereby creating globally accessible education opportunities which enable medical professionals to reach their full potential.

About the Role

The Commercial Contract Coordinator (CCC) will support a growing business development department with contract administration. The CCC will be responsible for managing procurement agreements and public sector frameworks and agreements. This role includes preparing and submitting tenders for educational contracts and setting up contracts with sales partners, channel partners, and other B2B student recruitment channels. The successful candidate will build and maintain relationships with key account holders, provide detailed reports to partners, and oversee financial arrangements.

Key Responsibilities

Procurement Management

• Manage procurement agreements and public sector frameworks.
• Handle the end-to-end tender submission process for educational contracts.

Contract Management

• Establish contracts with sales partners, channel partners, and B2B student recruitment channels.
• Ensure compliance with contractual obligations and monitor contract performance.

Relationship Building

• Build and maintain strong relationships with key account holders and partners.
• Act as the primary point of contact for all procurement and contract-related matters.

Reporting and Financial Oversight

• Prepare and present detailed reports to partners.
• Oversee financial arrangements related to procurement and contracts.

Collaboration

• Work closely with the Business Development Team to support their activities.
• Provide administrative support as needed to ensure smooth operations.
• Handle the end-to-end tender submission process for educational contracts.

Key Skills, Behaviours, Competency and Experience Required

We are seeking a candidate with confident communication skills, including excellent telephone manners and proven office experience in a fast-paced, commercially focused environment. Experience in the education sector is a plus. The ideal candidate will demonstrate the ability to work both independently and as part of a team and be technically proficient in using productivity software and web applications.

Work Experience

• Contract Administrator, Legal Assistant, Paralegal, or equivalent experience in contract law and regulatory compliance.
• Familiarity with public sector frameworks and the tendering process.
• Contract management - drafting, reviewing and overseeing contract life-cycle; ensuring Contracts comply with Learna policies and legal requirements

Technical Skills and Competencies

• Ability to review contract terms, identify potential issues and propose solutions.
• Strong organisational and administrative skills, ensuring deadlines are met, and contractual documentation is managed efficiently.
• Excellent written and verbal communication; a natural collaborator and strong ability to build effective relationships.
• Proficient in Microsoft Office Suite and CRM systems.
• Ability to convey complex or legal speak information clearly and concisely.
• Ability to work independently and as part of a team.
• Attention to detail and strong problem-solving skills.
• High ethical standards and a commitment to confidentiality.

Education and Professional Qualifications Required

• Degree in business administration, law or other commensurate field.

Colleague Benefits

• Living wage Employer.
• Flexibility in your work schedule.
• Hybrid Working Arrangements: Opportunities for both office and remote work.
• Holiday Entitlement: 33 days of annual leave (inclusive of bank holidays).
• Employee Assistance Programme including access to 24/7 mental health support.
• Pension Scheme: Participation in our company pension scheme with 5% employee and 3% employer auto-enrolment.
• Free coffee, tea, and beverages in the office.
• Secure and free parking.
• Continuous learning and development opportunities.
• Recognition and rewards for outstanding performance.
• Social, well-being, and fundraising events.

Enjoy being a part of a warm, inclusive and supportive team of amazing colleagues!