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Reporting to the Head of Change, the PMO Lead is an important role, responsible for coordinating the planning, management and reporting of IT and non-IT change at the portfolio and programme level.
The PMO lead is responsible for financial and risk tracking across the portfolio and guides portfolio-specific tools.
Typical tasks include
- Timesheet prep for Finance on projects.
- Statement of work coordination.
- PO raising and invoice matching, and authorising.
- Take minutes and assist the Head of Change in updating the budget slides.
- Working with Project Managers to ensure the RAID logs are up to date.
- Running the scrum weekly meeting.
- Manage the release tracker for IT.
- Preparing town hall slides.
- Owning the PMO SharePoint.
Responsibilities
- Responsible for maintaining the Portfolio and supporting policies, ensuring they reflect best practices and are tailored to the organisation's scale and style.
- Responsible for creating and maintaining the template artefacts required to support the change portfolio function.
- Responsible for supporting governance forums. This includes programme boards, Change Committee and IT Sub-Committee, including reporting packs, agendas, terms of reference, minute writing and supporting the committee chair as requested.
- Responsible for maintaining the Portfolio Risk Register, ensuring appropriate risks are recorded.
- Ensuring Portfolio Benefits are tracked at the Change Committee.
- Responsible for working with Delivery Managers to clarify and track programme risks, issues and dependencies.
- Guide delivery managers regarding governance queries, including board reporting, finances, roadmap use and risk management.
- Responsible for consolidating programme-level reports and reporting key findings to senior stakeholders (Change Committee).
Experience needed
- Bachelor's degree or equivalent work experience
- Demonstrable experience in Project Management Support.
- Experience with agile methodology within Scrum and/or SAFe.
- Experience of working within change delivery.
- Understanding of technology/business transformation change.
Employment Benefits
- 25 personal holiday days per year (with an additional 8 public holidays) increasing to 30 personal days after 5 years of service (includes options to buy and sell).
- Hybrid working options.
- Enhanced Maternity and Adoption leave.
- 24/7 free and confidential employee assistance service.
- Medicare health plan
- Access to our Share Incentive Plan, which allows you to become a shareholder in a tax-efficient way and benefit from the success of the company.
- Life Insurance (4 x annual salary).
- Pension matching scheme (up to 5% of salary).
- Developing our people is important to us - we support and encourage development by offering internal and external accredited courses, secondments and study support.
We will be looking over applications and interviewing candidates on an ongoing basis, and would like to encourage you to submit your application early. We reserve the right to close this vacancy once a successful candidate is appointed. We may close this vacancy earlier than the deadline as applications are being reviewed regularly throughout the advertised period, and interviews may take place for suitable candidates
For immediate consideration, please send your CV today
