Office Assistant

An exciting opportunity has arisen for an Office Assistant to join our Management Services Team based in the Cardiff Office.

Summary

• Closing date: 31st January 2025
• Location: Cardiff Office
• Salary: 24,000 - 28,000, depending on experience
• Job type: Full time-permanent

Job Description

In this role you will be providing a range of essential support services to ensure the smooth running of the firm. Reporting to the Practice Manager, the successful candidate will ideally have previous experience of working in an office environment in a support role. However, applications will be considered from enthusiastic individuals looking to commence their career in a professional services environment.

The main responsibilities include:

• Providing administrative support to the Practice Manager.
• Maintaining holiday records.
• Assisting with pre-employment checks for new starters, preparing desk station set-up and organising required IT hardware and software.
• Reporting building maintenance/office equipment issues, liaising with external contractors until resolved.
• Monitoring stock levels of stationery, kitchen and office supplies, placing orders when needed.
• Assisting the Practice Manager with health and safety risk assessments and checks.
• Undertaking DSE assessments when instructed.
• Assisting with switchboard duties during busy periods, taking incoming calls and passing on messages.
• Undertaking reception cover when requested.
• Assisting with meeting room set up and the booking system.
• Organising incoming and outgoing post.
• Copying, printing and scanning documents when requested.
• Retrieving and sending files to the offsite storage facility and maintaining storage records.
• Generating time recording and system matter reports.
• Assisting the Finance Team with the processing of incoming and outgoing payments when cover is required.

Applicant Criteria

We are looking for someone who is proactive, with excellent communication skills and a strong work ethic.

Required skills and experience:

• Experience of working in an office environment, ideally within the legal sector.
• Exceptional communication and customer service skills.
• Computer literate with a strong knowledge of Microsoft Office.
• Organised and methodical approach with a keen eye for detail.
• Positive attitude with the ability to work on own initiative and as part of a team.

Salary and Benefits

As an Office Assistant you will receive:

• A competitive salary (dependant on experience) reviewed annually.
• Minimum 22 days annual leave (increasing to a maximum of 28 days), plus bank holidays.
• Office Christmas Shutdown.
• Eye care and private medical insurance (after qualifying period).
• Training opportunities and career progression.

How to Apply

To apply for the role please send your CV together with a covering email.

We are a Disability Confident Employer and committed to maintaining an inclusive work environment. We encourage equality and diversity and treat all job applicants fairly.

Privacy

Please refer to the Candidate Privacy Notice on our website which sets out, in line with GDPR and data protection laws, the types of data we collect and hold on job applicants.

Note for recruitment agencies: Whilst we do work with recruitment agencies from time to time, where we require external support, we will formally release those vacancies to agencies on our supplier list deemed best placed to assist us. Speculative CVs sent by any agency to us without a specific request from Berry Smith LLP will not be accepted and with no introduction fee applicable.