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Page Group are hiring a Office Administrator role for a medium sized law firm based in Cardiff City Centre. The role involves providing comprehensive administrative support to ensure efficient operation of the office.
Client Details
Company Overview:
* Fast-growing law firm - currently sitting at 50 headcount with plans to double headcount in the next 18-24 months.
* Primarily specialising in family law and employment law.
* Average staff tenure 6 years length of service
* Based in Cardiff City Centre
Description
* Assist in managing the firm's day-to-day operations, including office management, facilities, and administrative functions.
* Complete day-to-day client administration tasks, such as data entry, raising practice invoices and setting up/amending client Direct Debits, etc.
* Support with the onboarding of new clients and disengagement of existing clients.
* Book in and assign new work to relevant team members.
* Oversee the return of client documentation through the record returns process.
* Administer the practice tax investigation insurance service.
* Ensure the efficient operation of office systems and equipment, including phones, printers, and computers.
* Coordinate the maintenance of office supplies, including ordering and stocking supplies as needed.
* Act as the first point of contact for clients, colleagues, and suppliers, providing efficient and professional service.
* Manage the practice's email inbox and distribute incoming mail to the relevant team members.
* Prepare and maintain accurate records and reports, ensuring they are up-to-date and appropriately filed.
* Assisting with the coordination of training programs and professional development activities.
* Maintaining the firm's document management system and intranet
* Supporting the implementation and maintenance of practice management systems.
* Updating the firm's social media accounts.
* Cover reception duties as required, including greeting clients, managing incoming calls, and directing inquiries to the appropriate team members.
* Provide high-level administrative support to the executives, managing their diaries and coordinating meetings.
* Perform any other duties as assigned by the leadership team.
Profile
A successful Office Administrator should have:
- A professional services background(legal industry or financial services)
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
Job Offer
- An estimated salary range between £23,000 and £27,500 per annum.
- 25 Days AL+ Bank
- 6% employer pension
- Opportunities for professional development.
- Free on site parking
- Hybrid working
This is a fantastic opportunity for an Office Administrator to join a professional environment in the legal industry, in the heart of Cardiff. Please apply today!
