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- With the support of the Estates Surveyor, oversee all property transactions.
- Ensure all transactions are conducted in line with agreed policies and processes and comply with relevant statutory and charity regulations.
- With the direction of the Director of Property Services, develop relevant, appropriate, and timely advice, policy, and guidance for transactions.
- Coordinate and oversee the necessary procedures for planning, listed building and conservation applications as required, to secure best value upon disposal.
- To manage the Representative Body’s property agents (selling, letting, and managing) and to maintain a regularly reviewed list of preferred suppliers including performance-management of these arrangements.
- Resolve boundary disputes seeking appropriate external advice where appropriate.
- Provide general estate management advice to other members of the Property Services team as required and in accordance with their areas of expertise.
- Effectively manage the Estate Management and Transactions team to achieve their job purpose and the objectives of the Representative Body.
- Comply with procedures and policies of the Representative Body concerning the management of people.
- Establish effective procedures for communication with and between staff, especially remote workers.
- Establish effective procedures to monitor the workload and effectiveness of staff including regular 121 meetings, performance reviews and documented appraisals and development plans.
- Liaise with and routinely attend Diocesan Parsonage/Property Boards.
- Liaise with the Senior Building Surveyor, Diocesan Inspectors and the Mission and Heritage Team in relation to the disposal and acquisition of property by sale/purchase or lease.
- Manage the licencing and compliance of the organisation and staff in relation to Rent Smart Wales and compliance with the Renting Homes (Wales) Act 2016.
- Support the work of the Property Committee as required, including contributing to the preparation of the agenda, reports and minutes as well as attending meetings at the request of the Director of Property Services.
- Operate systems for monitoring and tracking cases and transactions to ensure effective case work management.
- Monitor legislation and support the Director of Property Services in developing responsive policies and procedures accordingly as relevant.
- Occasionally deputise for the Director of Property Services in their absence.
- You are required to comply with legal and regulatory requirements in respect of equality and diversity, data protection, security, financial and other Representative Body’s policies, procedures, and codes as appropriate.
- You are required to take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work in accordance with the Health and Safety at Work Act 1974, EC directives and the Representative Body’s Health and Safety Policies and Procedures and to cooperate with the Representative Body on any legal duties placed on it as the employer.
- Maintain accurate and complete records which are suitably stored/shared.
- An MRICS or FRICS Chartered Surveyor with experience of managing a varied property portfolio and in particular in relation to sales, acquisitions and disposal of property of various types, but especially residential property.
- Demonstrable experience of working through democratically organised procedures e.g. committee and board systems.
- Experience of working with national and statutory agencies.
- Experience of managing and developing a team of other professional staff.
- Sound knowledge and experience of property management, insurance and related matters.
- Excellent communicator both written and oral and able to prepare and deliver presentations including public meetings when required.
- Tact and diplomacy
- Computer literate.
- Must hold a current driving licence and be willing to travel across the Province to inspect properties as required
- Registered with Rent Smart Wales
- Experience of working for the charitable or public sectors.
- Experience of using SharePoint as a file repository system
- Welsh language skills/the ability to communicate in Welsh
- Car allowance of £3,250 per year if you do more than 5k miles per year and get mileage paid.
- The role is hybrid working and can be based out of any of the following offices (Cardiff (Head Office), Llandaff, Newport, Brecon, Abergwili, Bangor, St Asaph)
- Site visits 1-2 days a week and can manage their own diary.
