Facilities Coordinator

Are you an organised and detail-oriented professional with experience in facilities management? Do you thrive in a fast-paced environment, ensuring seamless operations across a busy FM contract?

We are looking for a Facilities Coordinator to join our clients leading global FM company in Carlisle. This is a fantastic opportunity to be part of a dynamic team, supporting essential services across a high-profile contract.

As a Facilities Coordinator, you will play a critical role in ensuring that all FM services run smoothly across the contract.

The Package:

• Competitive salary £25,000 - £29,000
• Full-time, Monday to Friday schedule
• A supportive and professional team environment
• Generous company pension scheme
• 33 days annual holidays (including bank holidays)
• Career progression and development opportunities

• Scheduling and coordinating planned preventive maintenance (PPM) and reactive works across multiple sites.
• Raising and managing work orders, ensuring timely completion by contractors and internal teams.
• Liaising with engineers, suppliers, and subcontractors, ensuring they meet contractual SLAs.
• Monitoring building systems (e.g., HVAC, fire safety, security, lighting) and escalating issues where required.
• Keeping up-to-date records of statutory inspections, audits, and compliance reports
• Raising purchase orders and processing invoices related to FM services.
• Acting as the first point of contact for facilities-related queries from internal teams and clients. Providing excellent customer service, ensuring all requests are actioned efficiently.

Requirements:

• Previous experience in a Facilities Coordinator / FM Administrator / Helpdesk role, ideally within a large FM contract.
• Strong understanding of building services, maintenance coordination, and supplier management.
• Excellent communication and problem-solving skills.
• Ability to work in a fast-paced, high-volume environment, managing multiple priorities.
• Knowledge of health & safety, compliance, and statutory regulations.
• Proficiency in Microsoft Office and CAFM systems (Concept, Maximo, Planon - desirable)

Interested? Apply today with an up-to-date CV.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.