Procurement Specialist

Supply Chain & Governance Technician

We are seeking a motivated and adaptable individual to join our dynamic team in the role of Supply Chain & Governance Technician. Our focus is on finding talent with a positive mindset and a willingness to grow. If you bring enthusiasm and a drive for challenges, we want to hear from you. Successful candidates will have the opportunity to be mentored and developed to excel in this role.

The Supply Chain & Governance Technician will report on a day-to-day basis to the Supply Chain & Governance Coordinator and functionally to the Head of Operational Excellence and Business Management.

• Sourcing and Procurement:

  • Prepare requests for quotes, ensuring adherence to procurement policies and guidelines.
  • Handle consumables, expendables, and general procurement orders.
  • Manage internal purchasing requirements in systems like SAP and MySupply, converting them into purchase requisitions and orders.
  • Post goods receipts for services and non-consumable items, ensuring timely invoice processing.
  • Monitor purchase orders to ensure compliance and completion.

• System and Record Management:

  • Create and maintain internal records for all purchase requisitions and orders.
  • Generate procurement KPIs and reports.
  • Manage user profiles for procurement portals to enable staff requests for uniforms or PPE.

• Supplier Coordination:

  • Maintain daily contact with suppliers to resolve issues and ensure smooth operations.
  • Support supplier performance management, including monitoring KPIs, launching improvement activities, and implementing risk mitigation plans.
  • Conduct weekly orderbook reviews with consumable suppliers.

• Process Improvement:

  • Provide input to the definition and implementation of procurement-related processes and procedures.
  • Support the demand planning cell in maintaining optimal stock levels through parameter optimization in SAP.
  • Address discrepancies in delivery and paperwork with suppliers.

• Financial Support:

  • Assist finance staff with budgetary controls, including data provision for procurement plans and expenditure forecasts.
  • Address late commitments, blocked invoices, and other financial issues related to procurement.

• Collaboration and Reporting:

  • Coordinate with internal stakeholders to address procurement requirements and review budgets.
  • Contribute to internal and external procurement reporting and updates.

Essential:

• Over 3 years of experience in procurement or supply chain management.
• Proficiency in SAP.
• Strong knowledge of MS Office tools.
• Advanced English proficiency, both written and verbal.
• Excellent planning and organizational skills.
• BPSS+ clearance & SC Clearance needed to continue in the role.

Desirable:

• Experience with MySupply or similar procurement tools.