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Job Title: Purchase Ledger Administrator
Location: Castle Donnington
Hours: Monday to Friday 8:30am – 4:30pm
Salary: £23,399
The Recruitment Group are pleased to be working with a local manufacturer and distributor who offers a complete range of products for the Window & Door industry.
Purpose of the Purchase Ledger Administrator role:
As the Purchase Ledger Administrator, you will be responsible for all aspects of ledger administration, ensuring accurate recording and control of amounts due to trade creditors across all branches. Key responsibilities include verifying supplier invoices, resolving queries, ensuring timely payments, and maintaining accurate supplier ledger accounts.
Key Responsibilities of the Purchase Ledger Administrator:
- Accurately register supplier invoices and credits to the correct supplier accounts and branch ledgers.
- Match supplier invoices for stock purchases with corresponding Goods Received Notes and resolve discrepancies.
- Maintain and follow up on outstanding invoice queries with suppliers, issuing weekly ‘Held Invoice Reports’ where necessary.
- Ensure all overhead (non-stock) invoices are authorised, coded correctly, and processed in a timely manner.
- Post verified invoices and credit notes to the ledgers and file them in numerical order.
- Reconcile supplier statements with ledger accounts and follow up on missing invoices.
- Process Sterling and foreign currency payments via bank transfer or cheque according to company schedules.
- Manage non-ledger payments such as petty cash claims, staff expenses, and ad hoc payment requests.
- Complete Credit Application Forms for new suppliers and update supplier records as needed.
- Perform routine housekeeping on supplier records, including name, address, and credit term updates.
- Assist with departmental workload as requested by the Team Leader.
Experience and Knowledge required for the Purchase Ledger Administrator:
- Accuracy and attention to detail
- Strong communication skills
- Administrative skills
Apply now or contact Alice Connors at The Recruitment Group for more information.
