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Success Recruit are currently working with a reputable legal firm on the outskirts of Chelmsford, seeking a Legal Secretary to join their team on a temporary contract (10 months).
The successful Temporary Legal Secretary will work closely with the conveyancing team, providing administrative & secretarial support. This position will suit someone who enjoys a fast-paced environment, where no two days look the same. A legal background would be beneficial; however, it is not an essential requirement.
The successful Temp Legal Secretary expectations:
- Demonstrate strong communication skills - both written & verbal
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) - familiarity with conveyancing-specific software would also be an advantage
- Ability to prioritise workloads and meet deadlines
- Hold a Driving Licence & own a car due to rural location of the office
The successful Temp Legal Secretary will be rewarded with:
- Free on-site parking
- The opportunity to work alongside a supportive, friendly, and collaborative team
- The potential to become a permanent member of staff
Job Description
The Temporary Legal Secretary will be client-facing, and heavily involved with file / diary management, administration, search coordination, and invoicing. The ideal candidate will be detail oriented, organised, adaptable to changing priorities / demands of the business, and adept at problem-solving.
Duties to include but not limited to:
- Drafting, formatting, and proofreading legal documents related - including lease extensions, contracts, transfer deeds, and Land Registry forms
- Maintaining / organising electronic and paper filing systems, ensuring document accuracy and accessibility.
- Managing / coordinating schedules - arranging meetings, appointments, and key dates in the conveyancing process
- Serving as the first point of contact for clients, handling enquiries professionally and ensuring all client communications are recorded and followed up as required
- Providing comprehensive administrative support - including typing, photocopying, scanning, and filing documents, managing incoming / outgoing mail, and processing expenses
- Assisting with the preparation and submission of property searches
- Assisting with the preparation and processing of conveyancing-related bills and invoices
- Working collaboratively with other members of the conveyancing and administrative teams, supporting firm-wide initiatives & projects
- Ensuring all tasks are performed in accordance with the firm’s policies and procedures, as well as relevant legal regulations
- Ensuring the confidentiality and security of all Practice and Client documentation and/or information
Hours: Monday to Friday - 9.00am to 5:30pm (office based)
Salary: £26k - £30k DOE
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Dear Job seeker! We value your application however we are unable to respond to everyone directly due to high volumes we receive. Please be assured though that we will review your CV and should we believe you meet the experience needed for this vacancy one of the team at Success Recruit will be in touch very shortly!
In the meantime, we wish you all the best in your new job search and finding a position you will be happy long term within.
